Sr. Payroll Coordinator

Houghton Mifflin Harcourt - Boston, Massachusetts - Full time

The Senior Payroll Coordinator will process payroll for multiple employee departments. This will entail responsibility for check distribution, collection and reconciliation of time and attendance, and input and verification of employee pay data changes. Further, incumbents will provide guidance and act as an example in terms of work quality and timeliness. Incumbents will also be responsible for ad hoc reporting, following standard processes, and assisting with process documentation.

Primary Responsibilities:Accurate and timely processing of payroll for multiple departments in bi-weekly payroll environments.

Payroll processing accountabilities will include:

  • Uploading payroll template files
  • Input of W-4 information
  • Staying in compliance with tax and labor laws
  • Garnishments
  • Balancing payroll files and reports
  • Year-end processing, including W-2 balancing and auditing data
  • Calculating manual checks
  • Resolving Tier I and Tier II employee inquiries
  • Following standard protocol for data entry into and reporting from HR systems
  • Learning standard protocols, procedures and systems across the spectrum of payroll activities
  • Other duties as assigned

Skills and competencies required:Technical

  • Intermediate to Expert knowledge of Microsoft Excel
  • Knowledge of ADP's Enterprise Version 5 sufficient to process payroll via standard protocol
  • Knowledge of ADP's Reporting tool sufficient to execute payroll and HR queries from multiple tables, without outer joins.


  • Ability to proactively identify payroll issues and suggest solutions
  • Knowledge of how to manually calculate a payroll check
  • Intermediate knowledge of Federal, State, and Local tax requirements

Education & Experience:

  • High School Diploma required
  • Experience sufficient to demonstrate the above competencies; typically gained through a minimum of 3+ years of payroll processing in a multi-state environment.
  • Minimum 2+ years of experience specifically with ADP - EV5, Reporting and Portal.
  • Systems knowledge required includes: eTime, ADP Enterprise Version 5

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Hr / Recruiting

Experience Level

Mid Level

Houghton Mifflin Harcourt

Houghton Mifflin Harcourt (NASDAQ:HMHC) is a global learning company dedicated to changing people’s lives by fostering passionate, curious learners.

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