Senior Executive Assistant

WHO WE ARE:

ISTE is a nonprofit education organization focused on bringing innovation to learning. We have over 40 years of experience using technologies to help educators solve tough problems, close equity gaps, and engage learners. Together with our award-winning journalism team, EdSurge, we seek to inspire transformational action and change, and to grow a global community of passionate education professionals committed to providing high-quality learning experience for all learners.

WHO WE ARE SEEKING:

A highly-skilled, well organized, top-notch Senior Executive Assistant to support the CEO and members of our executive leadership team, providing support in all facets of ISTE’s daily business. You will play a key role in scheduling, communications, and problem solving. The role requires creativity, confidentiality, initiative, thoughtfulness, and follow-through.

The ideal candidate is a confident self-starter who enjoys juggling multiple projects at once. The role requires excellent digital skills, including experience with the Google productivity suite, Slack, Asana, etc. Ideal candidates will be detail-oriented and enjoy working on a fast-paced, highly creative team. Candidates must exhibit professionalism at all times and always use discretion, good judgment and diplomacy. Moreover, as a Senior Executive Assistant it is important that you are conscientious, flexible and committed to bringing your best self to the role every day.

WHAT YOU WILL DO:

ESSENTIAL RESPONSIBILITIES:

• Proactively coordinate and engage with leadership in planning activities, calendars and the organization of events (such as staff meeting agendas, all-hands meetings, team morale-building)
• Track and help drive completion of key projects and help prioritize multiple requests.
• Have fun at work and help others do the same
• Be a steward and leader of our team culture
• Offer creative solutions when projects get stuck.
• Provide project support to the marketing and events teams.
• Perform office manager duties, including acting as liaison with the property management company.
• Review and proofread executive communications
• Manage office supplies and materials.
• Coordinate all incoming and outgoing mail and shipments.
• Occasional support of high-profile , external events.

WHAT MATTERS TO US:

• 4+ years of previous administrative experience supporting Senior Directors and above
• Experience with calendar management supporting multiple executives
• Experience in the meeting and event planning environment
• Experience working in a nonprofit environment a plus
• Advance skill level using Microsoft and Google Suite products
• Superb written and verbal communication skills
• Proven ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines and long-term goals
• Experience using CRM, and Project Management tools (eg. Salesforce, Asana)

WHAT WILL MATTER TO YOU:

• Company paid health care benefits (75%)
• 403B match (2.5%)
• Paid family leave
• Company paid life and disability insurance
• An amazing amount of PTO
• Paid time off between December 24 - January 1

Physical Demands

While performing duties of this job, an employee may be required to perform any, or all of the following: attend meetings in and out of the office, travel , communicate effectively (both orally and in writing), and be able to effectively use computers and other standard office equipment with, or without, a reasonable accommodation. Additionally, this job requires certain mental demands, including the ability to use judgment, withstand moderate amounts of stress and maintain attention to detail with, or without, a reasonable accommodation.

ISTE requires all employees to have received the COVID vaccination or be regularly tested for the virus when coming into our offices and meeting with our members and partners.