Sales Contract Administrator

Hypothesis - Remote - Full time

Sales Contracts Admin - paralegal role at fast-moving startup

US Candidates Only in Eastern, Central, Mountain, or Pacific time zones


We seeking an experienced Contracts Administrator to immediately join our growing team and meet the demands of a rapidly accelerating execution of business contracts and orders. This work is currently being handled by our Director of Business Operations, but we need to bring on someone who can take ownership of these activities, while also helping to refine our contracts business processes to maximize efficiencies, enabling the company to scale to meet the increased demand. To be successful in this position, the individual must be a self-starter with an entrepreneurial mindset and a team-player attitude who has a proven track record of attaining business goals and objectives, while also sharing in our larger vision.

About Us:

We are a mission-driven startup with financial backing from leading investors who share our vision. We are ramping up to respond to high demand from stakeholders across the education marketplace. We work with educators, schools, and publishers to bring new, innovative capabilities and workflows over digital content.

We are a diverse, supportive, highly collaborative, 100% remote team of technologists, educators, and business people working together to bring new capabilities to the web. Though we operate remotely, we are a close-knit team that communicates via Slack, video chat, GitHub, and Google Docs across 8 time zones from the US Pacific to the Central European Time Zone. Our products and services deliver open source web technologies and are based around key standards that can bring new interoperable capabilities to humanity.

About The Role:

In this role, you will take ownership of the contracts administration process, reporting to the Director of Operations. Your main duties will be to support the sales team in preparing, negotiating, reviewing, and executing various contracts for the company’s pilots, subscription services, and business partnerships. This includes, but is not limited to:

- Work with the sales team to draft, review, and finalize customer contracts and supplemental materials as needed, including pilots and subscription deals with varying terms.

- Assist the sales team in structuring pricing and discount contract terms.

- Review customer redlines and work with the company’s legal counsel to resolve issues.

- Provide quality control and ensure the completeness and consistencies of all contracts and subsequent purchase orders.

- Assist in the semi-annual customer invoicing process.

- Update customer records in Hubspot (CRM) for completeness including close dates, status, contract terms, and relevant documents.

- Troubleshoot inquiries from customers and resolve discrepancies.

- Track and summarize exceptions to all contracts for management.

- Maintain weekly performance reports and graphs for management.

- Provide updates to finance for forecasting revenue, ARR, etc.

- Establish and implement business processes for contract renewals.

- Own the document management system, maintaining a well organized and complete set of all contracts as the corporate record.

- Maintain boilerplates and versioning control of all contracts.

- Make recommendations and Implement efficiencies in contracts management processes for scale.

- Work with a multi-functional team and communicate proactively to resolve issues.

About You:

Smart, hard working, well organized, with strong attention to detail. Able to balance the need to get contracts signed, with the need to protect key business requirements of the company.

Skills and Experience:

- 2-5 years of previous experience managing contracts or paralegal activities, and familiar with legal requirements and terms of use.

- Agility to thrive at an early-stage company

- Detail-oriented, and well organized.

- Demonstrated experience working in a 100% remote environment.

- Tech-savvy: comfortable using a variety of software tools in daily business activities including, but not limited to, Google and Microsoft apps, and DocuSign or other document management systems.

- Accustomed to using HubSpot or a comparable CRM to track and manage customer account activity.

- Excellent communication skills and the ability to work with team members across functional areas of the business.

- Financial acumen.

Key to Success:

- Are tenacious, self-directed, and highly motivated

- Are committed to excellence and improvement

- Are easy to get along with

- Have previous remote work experience

- Have strong time management and communication skills

- Have strong problem-solving skills

- Can communicate clearly and effectively with colleagues (especially important in a remote organization)

- Have an approach to your work that allows for growth and change

How to Apply:

We’ve listed a number of questions here. If you’re interested to apply, then please answer them and attach your resume and LinkedIn URL. (These answers will serve as a cover letter.)

For applicants that pass the initial screen, we’ll invite you to a brief call. In that call we'll discuss the role in more detail. In particular, please understand that we may ask you a few more problem questions like the three at the end of this set of questions. You should be able to easily answer questions 5, 6 and 7 below in under a minute or two. Your analytical ability is key for this role.

The Questions:

1- Write three sentences that describe you, what you aspire to and why we should hire you.

2- What similar work have you done before? Where are you located? What are your expectations for pay? Are you open and able to consider a full-time role? When are you available to begin work?

3- In three sentences or less make a compelling argument that we should end the quarantine now. In three more sentences (or less) argue the opposite. Feel free to take a different approach to this question with the same subject matter.

4- You want to create a relative reference to a spreadsheet cell so that the column will stay fixed and the row will float/adjust as the formula is copy/pasted elsewhere. How do you achieve that in google sheets and/or excel? You have no more than 10 characters to shorthand your answer. Bonus if you can do it in a single character.

5- A pot and a pan cost $11.00 altogether. The pot costs $10 more than the pan. How much does the pan cost?

6- If it takes 7 kids 7 minutes to eat 7 hot dogs then how long would it take 100 kids to eat 100 hot dogs?

7- In a petri dish, one spore of mold is placed in the middle. Every day, the mold doubles in size. In 20 days, the mold finally reaches the edge of the petri dish. How long would it take for the mold to cover half the dish?

We are proud to be an equal opportunity employer. We value diversity and do not discriminate on the basis of race, religion, color, national origin, citizenship, gender identity or expression, sexual orientation, age, marital or family status, veteran status, or disability. If you have a disability or special need that requires accommodation, please let us know.

We hope to hear from you!

Apply for this job

Apply for this job



Experience Level

Mid Level


We are a mission-driven startup with financial backing from leading investors who share our vision. We are ramping up to respond to high demand from across the education marketplace. We work with educators, schools, and publishers to bring innovative capabilities and workflows over digital content.
Share this job
Get our email newsletterSign me up
Keep up to date with our email newsletterSign me up