RFP Manager

Vista Higher Learning - Boston, Massachusetts or Remote - Full time

WHO ARE YOU? You are extremely detail oriented, enjoy project management, are deadline driven and have an understanding of how the Request For Proposal (RFP) process works in the education industry.

WHO ARE WE? We are passionate, innovative, lifelong learners, and creative thinkers working to develop culturally authentic language learning products for K-12 and Higher Education schools and universities.

WHAT IS THE ROLE ABOUT? As our RFP Manager, you will play a key role in the oversight, management, and execution of all pre and post bid activities. You will be looked at as a process leader, driver and partner to different stakeholders in the collective effort to ensure the RFP responses are thorough, accurate and submitted in a timely fashion.


  • Manage the full-cycle RFP process through cross-functional collaboration to ensure proactive and timely information sharing and alignment across functions and stakeholders
  • Drive efforts to implement an RFP system and content database that will foster and improve collaboration, operationalize existing workflows and elevate functionality and rigor
  • Develop narratives, drive the refinement and standardization of processes, workflows, resources, templates and documents to improve efficiency and accuracy
  • Own the review and delivery process of RFPs by performing rigorous quality assurance checks on draft and final documents for submission, ensuring high-quality content and appearance of proposal deliverables
  • Collaborate with cross-functional stakeholders across a variety of levels and departments
  • Manage a small team of employees and/or vendors or freelancers


  • Bachelor’s degree minimum
  • 3+ years of experience as an RFP Manager or leading/driving complex RFP’s in matrixed/cross functional environments required
  • Experience with RFPs specifically in the educational industry/market (K12 or Higher Education or similar) required
  • 1+ years of prior people-management experience required
  • Proficiency with Microsoft Office Suite required
  • Experience using RFP, project management or similar software/systems required
  • Strong analytical, strategic and problem-solving skills required
  • Strong professional written, verbal and interpersonal communication skills required


  • PMP or CSM certification
  • Experience with Project Management software such as Smartsheet
  • Experience with MS Office, Google Suite, Sharepoint, JIRA, Salesforce
  • Familiarity with VHL products

LOCATION Remote/Hybrid (Boston, MA) Our ideal candidate will reside within reasonable distance to our Boston, MA office headquarters and will work a Hybrid work schedule.

Qualified applicants must be eligible to work in the United States to be considered for this role. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position.

OUR BENEFITS package includes life/health/dental/vision insurance, 401(k), educational assistance, commuter pass subsidies, generous employee referral bonuses, PTO and paid holidays.

This job posting and job descriptions are subject to change at any time.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: disabilityaccommodations@vistahigherlearning.com

Vista Higher Learning is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sexual orientation, gender identity, national origin, physical or mental disability, and/or protected veteran status or other characteristics protected by applicable law.

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Experience Level

Mid Level

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