Proposals Administrative Assistant - Part-Time

IXL Learning - San Mateo, CA - Part time

Proposals work at IXL strives to capture product value, enable sales, and form strong district partnerships. Because Proposals is a growing field at IXL, this role will include diverse responsibilities and requires an organized, strategic, and creative approach. We seek a proactive, detail-oriented administrative assistant to report to the Proposals Manager.This is a part-time position in our San Mateo office.


  • Screen bidding opportunities daily
  • Oversee ordering supplies and printing, copying, shipping, and tracking proposals
  • Complete vendor registration forms and paperwork for proposals, creating organized processes and seeking out information internally from other teams
  • Track proposals awards, follow up with district purchasing departments, synthesize win/loss data, and archive submitted proposals
  • Set up international bidding opportunities screening system and monitor daily
  • Conduct grants and funding research for proposals and sales teams


  • BA/BS
  • Strong written and oral communication skills
  • Ability to prioritize tasks and work efficiently
  • Exceptionally organized and detail-oriented
  • Quick learner who demonstrates initiative
  • Energetic, mature, positive person who works well independently and with a team
  • Experience with Google Applications, Microsoft Office Suite, and Adobe required
  • Experience with Onvia and RFPs desired
  • Experience in K-12 education a plus

Apply Now

Experience Level

Any experience level

IXL Learning


IXL Learning is an edtech company that delivers an immersive e-learning experience — for all students, in all grades, in math, English language arts, science, and social studies. With 10% of the U.S. student population using IXL, and over 25 billion questions asked and answered so far, IXL is inspiring teachers and learners worldwide and is changing how students feel about learning and about themselves.

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