Proposal Specialist

Curriculum Associates - North Billerica, Massachusetts - Full time

Proposal Specialist

At Curriculum Associates (CA), we believe a diverse team leads to diversity in thinking, making our products better for teachers and students. If you read this job description, feel energized by what you see here, and believe you could bring passion and commitment to the role, but you aren’t sure you meet every qualification, please apply! Above all, we are looking for the right person!

The Proposal Specialist will provide operations support for the Bids & Proposals team. The ideal candidate must have strong organizational, project management, and communication skills to successfully prepare materials related to various stages of development and production—from creating covers for binders to coordinating with colleagues on proposal deliverables to submitting (in hard copy or digitally) finished proposals and following up with school districts and departments of education on post-award debriefs. The successful candidate will have an understanding of administrative and clerical procedures, managing files and records, and expertise with the Microsoft Office suite, Adobe Pro, and business applications such as SharePoint.

The impact you’ll have:

  • Owns the production process, including desktop publishing, formatting, editing, and either printing/copying/producing binders/shipping or working with a print shop to get proposal packaged and shipped
  • Works directly with internal and external team members to gather all ancillary components of each assigned proposal (e.g. forms, signatures)
  • Ensures all required proposal components (e.g., bid cover, technical narrative, cost proposal, appendices) are accurately combined into a final PDF for review prior to production and submission
  • Coordinates with the assigned lead Proposal Writer and other team members as applicable to perform a final page turn, ensuring all RFP specifications are addressed
  • Provides team members with integral pieces of a proposal (e.g., resumes, client references, statistics)
  • Tracks submitted proposals
  • Maintains client reference database
  • Notifies team of submission and closes out proposal folders
  • Completes vendor registrations
  • Provides team members with program demonstration codes and access

Who we’re looking for:

  • You are an excellent communicator – both orally and in writing
  • You balance poise with a solutions-focused, results-oriented mindset
  • You thrive in a fast-paced environment, staying organized against tight deadlines
  • You possess an attention to detail that is second to none
  • You confidently follow complicated direction and detailed requirements for a proposal
  • You are equally as skilled at collaborating with team members and working independently and self-starting
  • You are proficient with Word, Excel, Adobe Pro, SharePoint, and other standard business applications

Location: This position will be based in North Billerica, MA. Currently, team members are working remotely, but the company's return to work policy will be finalized shortly. Once finalized, any person working in this role will be expected to work out of our North Billerica, MA office an average of two-days-per-week on a hybrid schedule. Candidates who cannot meet this requirement will not be considered.

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Experience Level

Entry Level

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