Project Coordinators and Managers (Remote)

ScribeConcepts - Remote - Full time

Join the ScribeConcepts Project Team!

ScribeConcepts is expanding our core project and production management team to provide strategic management structure that helps our educational publishing clients manage their curriculum development initiatives.

Our clients trust us to assemble best-in-class expertise for Pre-K through Grade 12+ curriculum development projects. We knit professionals together across backgrounds and time zones to deliver high-quality work through every phase of the content and production development process. We strive to create a workforce that reflects the clients we serve; this is only possible by championing an inclusive culture that encourages and celebrates the diverse backgrounds of our team.

We are seeking coordinators and managers for both project and production roles.

Our project management purview covers the entirety of the publishing process, from the conceptualization phase through project planning and coordination of content, editorial, and production development. Traditional project managers are welcome to apply, but we are particularly interested in finding candidates who understand the unique needs of publishing workflows and working with creative and inspired educational curriculum developers.

Our production management expertise is our secret sauce. We believe in an integrated approach that aligns production needs and guidance with content development and reflects content objectives throughout the editorial and design process. These positions require more than just understanding the needs of copyeditors, graphic designers, proofreaders, and digital development teams—they also require an understanding of how production integrates into the overall project.

Please look below for general qualifications about each of the available roles. Submit your interest our website here: https://scribe.ink/project-team-application

Qualified candidates will be asked to complete up to two vetting tasks (~5 hours total) and schedule a follow-up interview (~1 hour). We estimate that the application process should take around 7 hours from start to finish.

Deadline for applications: September 17, 2021

All Roles

For all four of the roles described below, ScribeConcepts seeks project and production team members who meet the following criteria:

  • Value the perspectives of clients and colleagues
  • Commit to inclusive practices and actively work to identify and address unconscious bias and its impact on the curriculum development/production process
  • Approach challenges with a solutions-oriented mindset
  • Contribute to a community of care with humor and authenticity

Project Coordinator

The ScribeConcepts Project Coordinator supports key processes for project management, while also assisting consultants with file processing tasks that include structure checks, cleanup, and maintenance. This role includes both administrative and client-facing responsibilities and projects.

Experience

  • 1–3 years experience in project or production management
  • Advanced understanding and ability to set up and manage content and production environments (Google Drive, SharePoint, Dropbox)
  • Working understanding of various production disciplines (copy, design, quality control, etc.) in order to support projects by ensuring they are properly resourced to do the work needed
  • Familiarity and/or comfort with software products from Google, Microsoft, Dropbox, Adobe, Asana, Monday.com, and, especially, Smartsheet

Roles and Responsibilities

  • Write basic project schedules in formats prescribed by ScribeConcepts project management standards
  • Ability to renegotiate timescales or schedules based on resource needs and other factors
  • Provide input related to project estimates; track against budgets on outgoing (client-facing) invoices
  • Develop project estimates for small, mid-size, and large projects and track costs against those budgets
  • Set up and coordinate production workflows using established ScribeConcepts standards and protocols
  • Monitor, manage, and troubleshoot production workflows for various projects
  • Engineer processes with production leads
  • Ensure stakeholders and clients are apprised of deadlines
  • Report on status to stakeholders and clients
  • Facilitate file setup and movement related to key milestones
  • Coordinate resources for production phases of projects, including copyediting, proofreading, production design, and formatting
  • Identify available consultants for projects
  • Confirm assignments with project leads
  • Book consultants
  • Set agendas, meeting cadence, and project frameworks
  • Facilitate and lead strategic meetings for projects from the concept phase, through content and production development, to project completion and wrapup
  • Perform project intake analysis to identify needed resources and strategize with content and production leads around resource requirements
  • Alert project leads to resource issues that require decisions or troubleshooting
  • Assist clients with file transfer and notifications during development milestones
  • Monitor and adjust workflow task assignments for internal ScribeConcepts and client teams
  • Recognize and troubleshoot technical issues with various software products used by production teams, including coordination with experts
  • Curate file structures
  • Perform routine file maintenance
  • Update schedule status
  • Assist with other tasks as assigned

Pay Band: $25 to $35/hr

Compensation is based on experience. Health benefits are available to full-time employees beginning the first month after date of hire.

Project Manager

The ScribeConcepts Project Manager supports key processes for project management that include developing and maintaining schedules and workflows within and across client teams. This role primarily involves client-facing responsibilities and projects.

Experience

  • 3–5 years experience in project or production management field
  • Strategic and administrative expertise for deploying content and production environments (Google Drive, SharePoint, Dropbox)
  • Advanced working knowledge of software products from Google, Microsoft, Dropbox, Adobe, Asana, Monday.com, and, especially, Smartsheet
  • Advanced working knowledge of Adobe Suite and other tools used by production designers
  • Knowledge of publishing best practices and workflows preferred
  • Knowledge of K–12 educational publishing industry and products preferred

Roles and Responsibilities

  • Monitor and manage workflow for all phases of mid-size and large-scale projects
  • Ensure stakeholders and clients are apprised of deadlines
  • Report on status to stakeholders and clients
  • Facilitate file setup and movement related to key milestones
  • Facilitate and lead strategic meetings for projects from the concept phase, through content and production development, to project completion and wrapup
  • Present process analyses and proposals to potential and existing clients
  • Provide high-level strategy guidance, analysis, and architecture for overlapping schedules across projects to maximize efficiency
  • Provide resource strategies to develop and support talent across various teams
  • Apply knowledge of resource budgets, expenses, and cash flow cycle to foresee, avoid, and troubleshoot budget issues that could affect production efficiencies and project delivery
  • Understand and integrate workflow tools related to all production processes
  • Recognize, understand, and troubleshoot typical technical issues with various software products used by production teams. Ability to troubleshoot typical technical issues encountered by production teams, including coordination with experts
  • Identify needs for production phases of projects, including copyediting, proofreading, production design, and formatting
  • Alert Lead Project Strategist to resource issues that require decisions or troubleshooting
  • Curate file structures and schedules
  • Lead client-facing meetings and document decisions
  • Develop and train stakeholders on file transfer and notification processes
  • Monitor and adjust workflow task assignments for ScribeConcepts and client teams
  • Perform routine file maintenance
  • Assist with other tasks as assigned

Annual Salary: Starting at $72,000

Compensation is based on experience. Health benefits are available to full-time employees beginning the first month after date of hire.

Production Coordinator

The ScribeConcepts Production Coordinator supports key processes for production management and assists consultants with file processing tasks such as file structure checks, cleanup, and maintenance.

Experience

  • 1–3 years of experience supporting production projects and workflows
  • A strong understanding and ability to set up and manage content and production environments (Google Drive, SharePoint, Dropbox)
  • Working understanding of various production disciplines (copy, design, quality control, etc.) in order to support projects by ensuring they are properly resourced to do the work needed
  • Familiarity and/or comfort with software products from Google, Microsoft, Dropbox, Adobe, Asana, Monday.com, and, especially, Smartsheet

Roles and Responsibilities

  • Read and follow production schedules and stage workflow schedules and files for production teams
  • Analyze projects and strategize with production managers around resource requirements
  • Develop production estimates for mid-size to large projects and track costs against those budgets
  • Work with production leads to determine quality control standards for each milestone of the production process

Pay Band: $25 to $35/hr

Compensation is based on experience. Health benefits are available to full-time employees beginning the first month after date of hire.

Production Manager

The ScribeConcepts Production Manager designs key processes for production teams and oversees teams of coordinators and consultants. They set the standard within and across teams for file processing tasks such as file structure checks, cleanup, and maintenance.

Experience

  • 3–5 years of experience managing production projects, workflows, and teams
  • Strategic and administrative expertise for deploying production environments (Google Drive, SharePoint, Dropbox)
  • Advanced understanding of various production disciplines (copy, design, quality control, etc.) in order to support projects by ensuring they are properly resourced to do the work needed
  • Strong familiarity and/or comfort with software products from Google, Microsoft, Dropbox, Adobe, Asana, Monday.com, and, especially, Smartsheet

Roles and Responsibilities

  • Provide analysis and architecture for overlapping production schedules across projects for maximum efficiency
  • Provide high level resource strategies to develop and support production talent across various teams
  • Monitor and manage resource budgets, expenses, and cash flow cycles to avoid and/or troubleshoot budget issues that could affect production efficiencies and project delivery
  • Ensure consistency of quality control standards across projects and strategize with production leads to ensure minimal compromises to deliverables
  • Manage a team of production coordinators

Annual Salary: Starting at $72,000

Compensation is based on experience. Health benefits are available to full-time employees beginning the first month after date of hire.

Interested? Apply here: https://scribe.ink/project-team-application

ScribeConcepts strives to promote a safe and inclusive work environment where everyone can do their best work. We welcome individuals from all backgrounds to apply for these roles. Studies have shown that women and people of color are less likely to apply for roles unless they believe they meet or exceed every qualification in the role description. All those who believe in and can contribute to ScribeConcepts’ goals are encouraged to apply.

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Role

Project Management

Experience Level

Mid Level

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