Part Time Accounting Clerk

Caliber Schools - Richmond, California - Full time

About Caliber Schools

Our mission at Caliber Schools is to shift the experiences, expectations, and outcomes for students in historically underserved communities. We provide students with a challenging and engagingeducation that equips them with the knowledge and skills needed to succeed in college, career, and community.

Caliber’s four graduate pillars--Heart, Smart, Think, Act--guide our work. Caliber graduates will be academically college ready; have emotional intelligence or ‘EQ’; be critical thinkers, and have the skills and desire to be changemakers in their communities and the world. We are a community-based organization and celebrate the diversity of the communities we serve. Our parents are active partners; frequently engaging through school events, restorative practices, and academic support.

We are looking for educators and leaders who want to join a small but growing team of diverse community schools. Our first school, Beta Academy in Richmond, CA, opened in 2014 and is now a fully grown K-8 serving 800 students. ChangeMakers Academy in Vallejo, CA opened in fall 2016 and serves 700 students, TK-8th grade. Our long-term vision is to serve students K-12 in our immediate and surrounding communities.

Position Summary

The Accounting Clerk will work on the Caliber Schools School Support Organization (SSO) team and will be responsible for day-to-day bookkeeping for our central office and our two schools in Richmond, CA and Vallejo, CA. You will coordinate with the operations leads at each of our campuses to ensure that bills are paid and checks are deposited in a timely and accurate manner. If you’re passionate about putting your skills to work helping change lives for the better, this is the perfect opportunity. Caliber Schools is helping to change the face of K-8 education in the Bay Area and beyond--and you can be a part of that movement.

This is a part-time role (ideally 3 hours per day x 5 days per week) located at our Richmond, CA campus and reports to our Chief Operating Officer.


The Accounting Clerk will be responsible for:

  • Supporting the day-to-day Accounts Payable needs of the organization:
    • Receiving vendor invoices and ensuring they are submitted to approvers on a timely basis through our invoice processing and payment software (SAP Concur).
    • Applying the appropriate accounting objects and classes to each invoice.
    • Preparing one-off checks on an as-needed basis when payments need to be processed faster than through our automated payment process.
    • Collecting and filing receipts related to manual payments made by our school teams.
    • Maintaining consistent and accurate digital and physical files for all vendors.
  • Supporting the day-to-day Accounts Receivable needs of the organization:
    • Recording and depositing checks
    • Identifying and coding direct deposits received via ACH/Wire
  • Reconciling bank accounts on a monthly basis
    • Reviewing register activity on a monthly basis to identify any uncashed checks
    • Reconciling bank statements to verify activity
  • Assist with month-end and year-end closing and audit processes
    • Research unreconciled activity
    • Identify missing invoices from recurring vendors
    • Prepare information requested by auditors



  • 1+ years of relevant accounting-related experience
  • Prior experience with accounting in an educational (ideally charter school) environment preferred


  • Understanding of core AR & AP concepts (expense allocation, charts of accounts, etc.)
  • Familiarity with typical AR & AP workflows (account reconciliations, expense reporting, month end close, year end close, etc.)
  • Experience with QuickBooks (online or desktop) or SAP Concur systems a strong plus


Caliber staff…

  • are committed to a culture of feedback, development and continuous improvement.
  • validate and affirm the identities, strengths and passions of each person.
  • know that It is everyone’s collective responsibility to work in service of and alongside our school communities.
  • approach situations and people with empathy and kindness


  • Strong customer-service orientation and understanding of the support needs of a school environment
  • Unusually high level of attention to detail and “get the job done” attitude.
  • Independent problem-solver who takes the initiative to ask probing questions and find the resources to answer them.
  • Deep commitment to Caliber Schools’ educational mission and strong desire to make a difference in a high-performing organization


  • BA or BS degree preferred

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Experience Level

Mid Level

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