Office Manager

Khan Academy - Mountain View, California - Full time

Khan Academy is looking for an exceptional Office Operations Manager for our People Operations team. We are a small team with big aspirations to provide an excellent employee experience across our organization. We are looking for a team player to take the lead role in the planning and execution of office operations while supporting in functions across People Ops. This is a perfect role for someone with a customer service orientation who thrives in a behind the scenes role.

Our small team is changing the face of education - join us on our mission to provide a free, world-class education for anyone, anywhere. We’re fun, quirky people at heart that come from a variety of backgrounds. Our team includes industry leaders from Apple, Intuit, Google, and tiny start-ups. Together, we’re a small yet strong team, deeply invested in your future.

JOB RESPONSIBILITIES

  • Be our front-line support for team and guests. You’re the point person for all office ops support, triaging as needed, problem solving on the spot, and ensuring our guests have a top-notch experience at our office.
  • Support all office operations activities - handle procurement, maintain office equipment and inventory, ensure cleanliness and functionality of all office spaces, organize daily lunch orders, etc
  • Organize and run logistics for team events such as hackweeks, team parties and off-sites, and annual gatherings
  • Manage vendors for facilities, food/drink, and other operational contacts
  • Oversee mail and shipping needs
  • Coordinate travel plans for our team
  • Communicate key events and operational plans with team members

YOU NEED

  • 3 years work experience, including 1+ years an operations-related role
  • Strong oral and written communication skills
  • An eye for detail. You spot things others may not notice and stay two-steps ahead!
  • Desire to take initiative and own the office ops function while supporting multiple People Ops functions
  • Can navigate ambiguous and dynamically changing environments.
  • Distinctive ability to juggle multiple tasks at once and stay organized
  • Great people skills - comfortable coordinating with people of varying functions and backgrounds
  • Comfortable with Google Apps (gmail, calendar, docs) and Microsoft Office
  • Flexibility to work special events outside of 9-5 hours on occasion
  • Experience in a non-profit or start-up environment is a plus
  • Motivated by the Khan Academy mission “to provide a free world-class education for anyone, anywhere.”
  • Available to work full time from our office in Mountain View, CA.

WE OFFER THE FOLLOWING BENEFITS

We may be a non-profit, but we reward our talented team well!

  • Competitive salaries and annual bonuses
  • Ample paid time off as needed – we are about getting things done, not face time
  • Delicious catered lunch daily plus tons of snacks and beverages
  • Great location: walking distance to Caltrain and downtown Mountain View
  • Awesome team events and weekly board game nights
  • The ability to improve real lives
  • A fun, high-caliber team that trusts you and gives you the freedom to be brilliant
  • Oh, and we offer all those other typical benefits as well: 401(k) + 4% matching & comprehensive insurance including medical, dental, vision, and life

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.

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Role

Operations

Experience Level

Mid Level

Khan Academy

Join us on our mission to provide a free, world-class education for anyone, anywhere. We’re fun, quirky people at heart that come from a variety of backgrounds. Together, we’re a small yet strong team, deeply invested in your future.

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