Operations Manager

Summit Public Schools - Sunnyvale, CA - Full time

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Position Overview:

Reporting to the Executive Director, the Operations Manager (OM) supports the school leadership team to ensure strong and compliant daily site operations. The OM is a process- and systems-oriented multi-tasker with an eye for detail that gracefully juggles any number of key tasks to keep everything running smoothly. As a site leader, the OM also works to build a positive culture among staff, students and families.

Summary of Responsibilities:

Front Desk Management

  • Welcome visitors at front desk and create a warm, welcoming and organized environment
  • Respond to public inquiries. This includes answering phones and emails, checking voicemails, sending robocalls/robotexts, responding to questions from families and students and assisting faculty with inquires
  • Receive, distribute, and prepare mail and shipments
  • Maintain school supply areas and assist with inventory control
  • Maintain office equipment and ensure that copier, fax and postage meter are always in working order
  • Coordinate distribution of loaners (laptops, headphones, chargers)
  • Collect money for student lunch balances etc. and provide receipts for each transaction
  • Enter student enrollment data, update student info, and process student data for exits/withdrawals

Attendance

  • Process late arrivals and early dismissals and follow up with families of absent students
  • Maintain daily attendance reports and verify teacher daily attendance; prepare weekly attendance reports
  • Oversee weekly attendance procedures
  • Oversee monthly attendance procedures
  • Oversee P1, P2, and P(annual) reports
  • Manage attendance tracking for annual audit

Meals

  • Oversee daily meals program as site food manager
  • Manage daily breakfast and lunch service. This includes supervising deliveries, operating point of sale, collecting payments, and managing lunch server
  • Monitor compliance of NSLP
  • Oversee meal application collection and processing

Health and Safety

  • Act as site safety lead including school safety plan and IIPP management; this includes CPR, First Aid and EpiPen training
  • Coordinate site emergency drills
  • Record and report incidents
  • Coordinate site nursing services

Student Records

  • Manage intake and ongoing maintenance of student cumulative folders, including processing records requests for entering/exiting students
  • Assist with distribution of reports cards and transcripts

Student and Family Engagement

  • Assist with monitoring and management of student behavior
  • Assist with recruitment of new students; advertise recruitment events; set up recruitment events; schedule tours and shadows; assist administration with new student enrollment; assist administration with student shadow days; translate communications for parents and community
  • Manage enrollment paperwork collection and processing
  • Manage parent volunteer program

Transportation

  • Manage student transportation program (WA only)
  • Coordinate transportation for McKinney-Vento students

Office Supplies

  • Order supplies and manage supply budget
  • Coordinate all deposits and site accounting

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Role

District / School Edtech Coordinator

Experience Level

Mid Level

Summit Public Schools

Who we are:

Summit Public Schools is a leading charter management organization serving diverse communities in the San Francisco Bay Area and Washington State with currently 11 schools serving over 2,400 students. Summit’s mission is to ensure that every student has the opportunity to not only attend, but succeed in, a four-year college or university. Driven by our unwavering commitment to our core values, Summit works every day to ensure our students are receiving a world-class education. We seek phenomenal individuals with the talents needed to transform children's lives, as well as those who are interested in working on the cutting edge of education. If you're excited by the prospect of transformative growth for yourself, as well as the students, schools, and communities we serve, Summit may be the place for you!

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