Operations Coordinator (San Mateo, CA)

IXL Learning - San Mateo, California - Full time

IXL Learning, a leading edtech company with products used by 12 million students worldwide, is seeking a full-time Operations Coordinator to support the busy operations of the company. The ideal candidate will be experienced in handling a wide range of administrative support tasks and will be able to work independently in a fast-paced environment. This person must be well organized, flexible and enjoy the administrative challenges of supporting a growing office of diverse people and projects.

This is a full-time position at our headquarters office in San Mateo, CA.


  • Be the face of IXL: Greet guests, sign and deliver packages, send company-wide announcements
  • Open, sort, and distribute incoming correspondences including mail and fax
  • Order office supplies including kitchen, general office, and shipping; manage and track all orders; keep supplies stocked and organized; manage vendor relations
  • Coordinate meals as needed for meetings and/or events
  • Assist HQ HR team with on-boarding and off-boarding new employees
  • Perform administrative duties, including but not limited to copying, faxing, and filing documents
  • Assist with corporate-wide initiatives
  • Assist with recruiting on-site interviews
  • Coordinate office socials and events
  • Assist in overseeing office expansions
  • Run business errands as needed


  • Bachelor’s degree
  • 2+ years of experience in an office environment or equivalent
  • Ability to assess a situation and problem-solve to a positive outcome
  • Strong written and oral communication skills
  • Detail-oriented and exceptionally-organized
  • Energetic, mature, positive person who can work independently
  • Ability to work with high confidentiality
  • Experience with Google Suite, including Gmail, Cal and Docs
  • Experience with the Microsoft Office suite, including Word and Excel

At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an Equal Opportunity Employer.

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Experience Level

Mid Level

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