Online Learning Project Assistant

Buck Institute for Education - Novato, California - Full time

Title: Online Learning Project Assistant

Reports to: Director of Online Learning

Organization Summary

The Buck Institute for Education (BIE), a 501(c)(3) nonprofit organization headquartered in Northern California, is the industry leader in providing professional development and support services related to Project Based Learning (PBL). BIE creates, collects, and shares high-quality PBL tools and resources with K-12 teachers and leaders across the country. At BIE, we believe that all students—no matter where they live or what their background—should have access to quality PBL instruction to deepen their learning and achieve success in college, career, and life. We seek to build a multi-talented staff who are passionate about equity in education. At the end of 2016, BIE launched an ambitious new strategic plan that provides a clear roadmap for ensuring equitable, consistent, and positive student outcomes while also creating the evidence base for further adoption of PBL.

Position Summary

The Project Assistant will work closely with the Director of Online Learning as well as internal and external personnel to help the Online Learning and Curriculum Teams bring new services and products to market as well as improve those offerings. This position will require several skills including project management, client support, and reporting. The Project Assistant will also help support product pilots, organize user feedback, uploading content to the Buck Institute for Education’s online learning platform, formatting and updating digital content, and supporting quality assurance.

In order to be successful, the Project Assistant will collaborate across organizations and stakeholder groups, including the Marketing Team, Curriculum Team, and the Online Learning Team. This position will help support service development and updates are effectively managed, delivered, and exceed expectations. The Project Assistant may also interface with and/or vendors and contract workers.


●Work collaboratively with the project manager and team to maximize productivity

●Organize and monitor schedules and see that deadlines are met

●Coordinate efforts within the team and with outside consultants efficiently

●Report updates verbally and in written form to management

●Complete any necessary administrative tasks, such as research

●Demonstrate commitment to clients’ needs

●Maintain a database of product feedback

●Perform Quality Assurance duties for online product and services

●Publish new content to the online learning platform

●Update and maintain content through the direction of the Online Learning and Curriculum Teams

●Collaborate with the curriculum team, and other stakeholders, to help support online products and service offerings that are consistent with the organization’s standards and support a unified experience for BIE’s partners

●Coordinate and communicate product management with stakeholders

●Maintain project documentation, including user feedback

●Other duties as assigned

Qualifications and Abilities:

●Associate’s or bachelor’s degree. A degree in education or instructional design is preferred

●1-2 years of experience with online learning, learning management systems (LMS), content management, and community or social platforms

●Exceptional communication and interpersonal skills

●Keen attention to detail and an aptitude for problem solving

●Able to proactively address potential issues

●Demonstrated ability to successfully manage multiple priorities and tasks

●Collaborative working style and team-player attitude and ability to work effectively with geographically distributed teams

●Positive and encouraging attitude

●Able to work independently

●Highly motivated with a strong work ethic

●Reliable, trustworthy, and committed to team’s success

●Outstanding organizational skills

●Teaching experience a plus

●Ability to compose and edit HTML a plus

●Previous office experience preferred

●A belief that equity and inclusion is critical for our students and for the Buck Institute for Education

●Fluent in using Excel, Powerpoint, Word and Google suite applications

Reporting & Relationships

The Online Learning Project Assistant reports to the Director of Online Learning. They will have critical collegial relationshipswith the Online Learning Manager andthe Curriculum and Program Manager.


The job is located in BIE headquarters in Novato, CA. The position will include some travel to key events and conferences.

Compensation / Benefits

This is a full-time non-exempt position with full health benefits (including medical, vision and dental), generous retirement contribution, life and disability insurance and an internet and cell phone stipend. BIE offers a competitive salary (commensurate with experience) and a generous benefits package. BIE is a certified Marin County Green Business with a dog-friendly working environment.

We are actively seeking diverse candidates. Buck Institute for Education is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.

Application Instructions:

If you are interested in applying for this position, please submit your resume and a compelling cover letter to You must reference "Online Learning Project Assistant Application" in the subject line of your email. BIE will contact you if there is a match between the job requirements and your skill set. Please do not contact the employer.

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Product Management

Experience Level

Mid Level

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