Office Coordinator

NewSchools Venture Fund - Oakland, CA - Full time


Position Overview NewSchools is an organization of approximately 30 people.  25 are located at our headquarters in Oakland, plus a handful of people who work remotely. We are seeking to hire a full time Office Coordinator in our Oakland office.  This position will be responsible for partnering with our Shared Services team to managing the administrative needs of the office, including office services, internal & external events, and audio/visual support. Responsibilities        

Key responsibilities will include, but are not limited to, the following: 1. Office management - 50% • Manage the reception desk, greeting visitors, answering phone calls and sorting incoming mail • Perform general office management duties (order supplies, keep the office organized, support use of shared conference room spaces, keep work room and kitchen organized) • Train internal staff on office processes, ensuring they are documented clearly on SharePoint and communicated effectively to all • Manage ongoing office improvements • Serve as the in-office expert for our A/V systems and point person for A/V vendor 2. Administrative support for Innovative Schools team – 30% • Manage and respond to incoming inquiries, including sorting through new applications and assigning them to team members for review • Managing team scheduling for diligence calls, venture interviews, team meetings • Maintain Salesforce contact management platform 3. Event support - 20%, travel 2-3 times per year • Coordinate logistics and provide support for events held in the office, including catering and room setup • Assist with planning and facilitating large team events, including all team meetings, fun outings, and retreats • Provide support for certain events outside the office in support of our investing work, such as coordinating speakers, gathering information needed from attendees, etc.

Skills, Qualifications and Work Style Success in the position will require, but not be limited to, the following proven competencies: • Extremely detail-oriented and organized • Helpful and professional demeanor, with a knack for customer service • Proficient in using Outlook, Word, Excel, PowerPoint; ability to perform Internet research • Confident in learning new technology systems, such as our audio/visual platforms, and being able to be the in-office expert by training other team members appropriately • Excellent written and oral communication skills; able to communicate effectively with a wide variety of people at all levels, internally and externally • Ability to appropriately prioritize work, handle multiple tasks simultaneously, manage time effectively, and deliver high-quality work on time • Work style suited to working in a small-team setting, where teamwork and resourcefulness are highly valued • Ability to proactively initiate, develop, and maintain effective working relationships with team members • Proven ability to learn quickly and continuously • Interest in the improvement of public education and working with diverse communities

Education and Experience • Minimum 5 years’ experience, including at least 3 in an office support or administrative capacity

Compensation A competitive compensation package including base salary, performance bonus and complete benefits is available. NewSchools Venture Fund is an equal opportunity employer and has a strong commitment to diversity. Candidates of all backgrounds are encouraged to apply.

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Experience Level

6 or more years

NewSchools Venture Fund

NewSchools Venture Fund is a national nonprofit that supports and invests in promising and innovative education entrepreneurs and leaders, and helps them accomplish their missions to achieve outstanding results for the schools, students and educators they serve. We are committed to helping students graduate high school prepared and inspired to achieve their most ambitious dreams and plans. Through our investing, management assistance, network building, and thought leadership, NewSchools helps to reimagine K-12 education.

Please visit our website at www.newschools.org to learn more about NewSchools Venture Fund.

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