Office Administrator

Desmos, Inc. - San Francisco, California - Full time

At Desmos, we build technology that helps students learn math and love learning math. We get our tools out in the world by working closely with teachers, schools, and partner companies to reach millions of students. The Office Administrator makes sure we’re managing this outreach smoothly and working at our best. We’re looking for someone with a knack for details, a passion for operations, and who wants to improve processes.

Desmos is based in the heart of San Francisco, and we’re looking for someone who can work from our office.

What you should show up ready to teach anyone on your first day:

  • Examples of a well organized project plan, and how to measure effectiveness of that project.
  • How to construct an effective email that is both persuasive and tightly written.
  • A 5-minute summary of a process you’ve proudly improved.

What you’ll learn more about after you’re hired:

  • How we’ve built a swell of brand love without a marketing team.
  • What a Desmos Fellow is and how the Fellows program works.
  • The everyday magic and elbow grease that goes into running a small business.

Within your first week, you’ll:

  • Build a calendar of upcoming math conferences and workshops.
  • Learn and successfully implement the system for expenses and reimbursements.
  • Facilitate the smooth running of a productive office at the day-to-day level, which typically includes office catering orders, restocking supplies, and managing various contractors.

Within your first three months, you’ll:

  • Collaboratively work to plan a 250-person event at NCTM (National Conference for Teachers of Mathematics).
  • Organize travel, for both remote teammates and for conferences and events
  • Manage inventory and order shipments on
  • Develop and document an improvement we could make to an existing standard or procedure.
  • Coordinate logistics for onsite interviews, ensuring a positive experience for candidates.

Within your first year, you’ll:

  • Arrange various events, both internal and external.
  • Organize and supervise all administrative and operational activities.
  • Help launch the 5th round of Desmos Fellows into the world.
  • Own invoicing and receivables, making sure we’re paying bills and getting paid on time.
  • Take a vacation to recharge. We do our best work when we’re happy and well-rested.

Learn more about our company! Then send an email to with “Office Administrator” in the subject. Include your resume and a cover letter that helps us understand your preparation for the work we’ve described above.

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Experience Level

Entry Level

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