Instructional Data and Assessment Manager

Caliber Public Schools - Pinole, California - Full time


Data Progress Monitoring, Analysis, and Reporting

  • Monitor the extent to which the school is developing and maintaining data systems, data walls, metrics, key performance indicators (KPIs), and other data streams that help leadership, and other stakeholders track and assess growth in student learning.
  • Provide guidance to leadership and staff on data sources and how to access them.
  • Monitor the extent to which professional development opportunities incorporate the use of data, including but not limited to subject-specific assessments.
  • Monitor the extent to which data is being utilized to monitor student progress including but not limited to assessments and benchmarks.
  • Partners with the Head of Data, Research and Analytics to monitor compliance with AB1505 with regards to data and assessment; flags non-compliance and shares this information with the relevant stakeholders to address or to correct.
  • Analyze network and schools data by identifying trends and patterns and determining their implications for instructional practices alongside the education team
  • Develop and maintain clear documentation to ensure consistency of data definitions and procedures around data collection and reporting
  • Complete ad hoc data analysis requests in a timely and efficient manner

Assessment Administration, Consultation, and Evaluation

  • Evaluate the school’s implementation of annual testing and build the capacity of leadership to administer these various forms of assessment through training, meeting consultation, and evaluation. Areas of accountability include:
    • student test administration, coordination of all related test logistics
    • train faculty on testing process and monitor and support the collection of all required forms and documents
    • state-mandated communication/notifications to stakeholders
  • Provide key test data and scores to leadership in supporting class and course placement and the English Language Development reclassification process.
  • Serve as the tertiary LEA CAASPP and ELPAC Coordinator and only acting in that capacity if the first and secondary appointees are not available.
  • Research national best practices for data systems and analysis and propose research-based approaches to leadership on various ways to consider utilizing data and assessment in building a continuous learning and improvement cycles and systems.
  • Provide training resources to staff responsible for state assessments
  • Review proposals for new assessments/benchmarks for compliance to state, federal, and local requirements.

Build Capacity and Drive Data Literacy

  • Develop training for teachers, staff and SSO leaders on how to effectively use data
  • Help schools troubleshoot academic data reporting issues in a way that builds their internal capacity, developing training tools for the most common issues
  • Partner with education team on data-related projects and initiatives

Data Strategy

  • Work with schools and SSO team to plan and prioritize short-term and long-term analytics needs
  • Assess the quality of user experience for dashboards and tools and refine products as needed
  • Collaborate with the Data team to develop and maintain a data warehouse that connects key student, academic, and operational data for meaningful analysis

Experience & Skills

  • Experience analyzing datasets, with high accuracy and attention to detail
  • Experience with educational data software
  • Highly resourceful, with demonstrated ability to learn new data platforms/systems quickly and independently
  • Strategic thinker, with ability to think critically about issues and solutions
  • Goal-oriented, with strong initiative and creative problem-solving skills
  • Flexible, with strong ability to multitask and prioritize
  • Proven track record of teamwork and proactive collaboration with others
  • Outstanding written and oral communication skills
  • Highly effective and professional communication skills with staff, students and families
  • Ability to work collaboratively and independently
  • Ability to work effectively in fast-paced environments with limited supervision

Required Experience

  • Minimum 3 years of relevant professional work experience coordinating school-wide testing activities.
  • Minimum 3 years of experience using a variety of technology applications and platforms to aid instruction and or data analysis.
  • Minimum 2 years or more of experience as a classroom teacher.
  • Strong knowledge of state and federal reporting requirements for public schools including annual submissions.

Technical skills:

  • Demonstrate an understanding of technology and learning platforms (Microsoft Office Suite, PowerSchool, Illuminate, Affirm, Amplify Science, TCI, ThinkCERCA, Google Drive and Calendar, and others as applicable)
  • Advanced expertise with Excel
  • Well versed in Training and Analysis on the following:
    • NWEA MAP Testing
    • CAASPP (SBAC/IAB/ICA) Testing
    • ELPAC Testing
    • Curriculum-based local assessments
      • Illuminate
      • Affirm
      • Amplify
      • TCI
      • ThinkCERCA
Compensation is $84,000/year. 

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Data Analysis

Experience Level

Mid Level

Caliber Public Schools

Caliber’s Mission is to achieve educational equity by shifting the experiences, expectations and outcomes for students in historically underserved communities.
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