Human Resources Manager

Caliber Public Schools - Richmond, California - Full time

Our mission at Caliber Schools is to shift the experiences, expectations, and outcomes for students in historically underserved communities. We provide students with a challenging and engaging personalized education that equips them with the knowledge and skills needed to succeed in competitive colleges, careers, and communities. Caliber graduates will be academically college ready; have emotional intelligence or ‘EQ’; be critical thinkers, and have the skills and desire to be changemakers in their communities and the world.

Caliber’s four graduate pillars--Heart, Smart, Think, Act--guide our work. Caliber teaches computer science as a core academic subject K-8th grade to directly challenge the inequitable presence of women and underrepresented minorities in the computer science industry. We are a community-based organization and celebrate the diversity of the communities we serve. Our parents are active partners; frequently engaging through school events, restorative practices, and academic support.

We are looking for educators and leaders who want the opportunity to use their voice to build something new; to be a part of a team that's building something from the ground up. Our first school, Beta Academy in Richmond, CA, opened in 2014 and ChangeMakers Academy in Vallejo, CA opened in fall 2016. We plan to open additional schools in the future as we grow to nearly 4,000 seats K-12 in the Bay Area.


The Human Resources Manager is responsible for planning and administering HR support functions for the roughly 200 staff across Caliber’s network of schools. They will report to Caliber’s Chief Operating Officer and work closely with school leadership to plan and implement the HR activities below. They will ensure that HR operations and best practices are fully implemented across Caliber’s schools.


The Human Resources Manager’s key responsibilities include:

Human Resources Leadership

  • Lead the development, communication, and execution of major HR projects (e.g., new hire on-boarding, annual benefits plan evaluation, annual 401k plan audit)
  • Manage key HR vendor contracts & relationships (e.g., payroll provider, benefits broker).
  • Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, and employment law and apply this knowledge to communicate changes in policy, practice, and resources to upper management
  • Annually review Caliber's HR policies and procedures each spring to ensure compliance with evolving legal requirements
  • Collaborate with Caliber’s Talent team (which is responsible for staff recruiting and development) to develop and administer compensation, benefits, and staff development processes that attract and retain a strong workforce.
  • Train school and network supervisors on HR best practices and develop tools for their use across the Caliber network
  • Provide HR guidance into Caliber-wide priorities and projects

Human Resources Administration

  • Ensure thorough and accurate employee roster and records including
    • Offer letters and employee change notifications
    • Employment eligibility
    • Credentials & certifications
    • Background checks
    • Completion of mandatory trainings
  • Manage payroll processes in conjunction with finance personnel
    • Maintenance of accurate roster, pay rates, withholding levels, etc.
    • Semi-monthly collection of processing of timecards and sick time
    • Semi-monthly collection and processing of expense reports
    • Calculation and submission of payroll to Paycom
    • Review of pay-period, quarterly, and annual reports to ensure the accuracy of payments
  • Administer Caliber’s employee benefits programs including:
    • Medical, dental, vision
    • 401k program
    • FSA programs
    • Workers compensation
    • COBRA
    • FMLA and other leaves of absence
  • Advise and assist school and network managers on staff HR issues (corrective action plans, terminations, conflict resolution)
  • Ensure compliance with all federal, state, and local employment laws and regulations, and recommended best practices
  • Assist the finance and operations team in completing state, federal, and philanthropic reporting requirements
  • Provide periodic and ad hoc HR-related reporting to school leaders related to their staff
  • Lead the response to any authorizer or auditor inquiries into HR matters
  • Act as a point of escalation for school-based HR issues


  • A passion for Caliber’s mission and alignment with Caliber’s core values
  • 5+ years of HR experience, ideally including experience in schools or non-profits
  • Ability to handle confidential information in an appropriate manner
  • Thorough knowledge of employment-related laws and regulations
  • Proficient with Microsoft Office, Google Docs/Slides/Sheets, or related software
  • Proficiency with or the ability to quickly learn the organization’s HR management systems (Paycom, Concur, etc.)
  • Bachelors degree in Human Resources, Business Administration, or related field required
  • Demonstrated strengths in the following areas of Caliber’s Leadership Excellence Framework:
    • In Service Of. Understands the community’s needs and the organization’s goals, and how excellence in operations supports them.
    • Builds Relationships. Forms meaningful, trusting relationships with all stakeholders, including staff, students, and families.
    • Cultural Competence. Communicates and works effectively with those from diverse backgrounds, adjusting behavior according to cultural norms and cues.
    • Identity-Safe Environment. Creates an identity-safe environment by interacting with all stakeholders in a way that validates and affirms their unique identities and roles, in support of student success, and expects others to do the same.
    • Systems-Level Thinking. Develops sustainable operating processes that work well with the resources at hand.
    • Organizational Viability. Maintains a focus on the critical details essential for the organization’s viability, including risk management, regulatory compliance, and legal guidelines.
    • External Relationships. Maintains solid working relationships with external partners such as the district, vendors, and those with expertise on compliance-related matters.
    • Continuous Improvement. Monitors progress toward goals, reflects on successes and challenges, and makes adjustments as necessary.
    • Quantitative Reasoning. Seeks out data to inform decision-making and analyzes data to make strong decisions.


This is a Lead level role within Caliber’s central School Support Organization. Compensation will be commensurate with other similar roles and candidate qualifications and experience. Compensation will include health and welfare benefits, 401(k) retirement plan, flexible spending account (FSA), and paid time off.

Caliber Schools provides equal employment opportunities to all employees and applicants for employment without regard to race, ethnicity, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

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Hr / Recruiting

Experience Level

Mid Level

Caliber Public Schools

Our mission at Caliber Schools is to shift the experiences, expectations, and outcomes for students in historically underserved communities. 

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