Hayward School Operations Assistant

The Primary School - Hayward, California - Full time


The Operations Assistant reports to the Director of Operations. The Operations Assistant is responsible for the smooth and effective functioning of day-to-day program and school administration that does not relate directly to instruction. This position will take on a variety of operational responsibilities including managing or supporting the school’s Main Office, parent communication, facilities maintenance, food services, materials procurement, and compliance.


  • Greet and direct visitors in a professional and courteous manner. Ensure that visitors entering the building possess appropriate identification and/or provide visitors with visitor badges. Maintain sign-in/out sheet for visitors entering/exiting the building.
  • Support meal service delivery and be the primary point of contact for food service vendor.
  • Perform data entry such as Meal Counts and assist with attendance reporting
  • Assist with answering the telephone and direct incoming calls in a professional and efficient manner; relay accurate and complete messages to employees given by callers.
  • Perform general and clerical duties to include but not limited to: photocopying, faxing, maintaining files, filing, etc.
  • Input data, collect, or file student and/or employee information
  • Order, maintain, and distribute office supplies, as needed.
  • Sort and distribute internal mail; arrange for postal drop-off/pick-up of outgoing mail,
  • Assist in preparing facilities for the upcoming school year
  • Support student health services and administer basic first aid as needed.
  • Other duties as assigned.


  • You are fluent in Spanish (written and oral) and have at least two years of experience in an operations, coordinator and/or administrative role.
  • You have practiced habits of organization and project management
  • You can juggle multiple priorities and take pride in consistently meeting deadlines.
  • You are a natural problem solver, fixer and finder of resources; when the going gets tough, you are calm under pressure and show excellent judgment.
  • You get joy out of building efficient, user-friendly and results-oriented work flows and processes.
  • You have the ability to motivate peers and colleagues to get things done - with or without the leadership title.
  • You are extremely self-aware and self motivated, and have a strong desire to learn.
  • You are comfortable in ambiguity and environments that change rapidly.
  • You want to work with and learn from all The Primary School team members, from early childhood education to parent coaching to community engagement.
  • You believe in the mission of The Primary School and that all children and families are capable of extraordinary things.
  • Comfortable using a computer; databases, spreadsheets, and word processing software.

A Plus If

  • You have experience supporting children and families managing the effects of trauma
  • You have ties to the Hayward community

Apply for this job

Apply for this job



Experience Level

Mid Level

Share this job
Get our email newsletterSign me up
Keep up to date with our email newsletterSign me up