Hayward School Operations Assistant

The Primary School - Hayward, California - Full time

ABOUT THE ROLE

The Operations Assistant reports to the Director of Operations. The Operations Assistant is responsible for the smooth and effective functioning of day-to-day program and school administration that does not relate directly to instruction. This position will take on a variety of operational responsibilities including managing or supporting the school’s Main Office, parent communication, facilities maintenance, food services, materials procurement, and compliance.

Responsibilities

  • Greet and direct visitors in a professional and courteous manner. Ensure that visitors entering the building possess appropriate identification and/or provide visitors with visitor badges. Maintain sign-in/out sheet for visitors entering/exiting the building.
  • Support meal service delivery and be the primary point of contact for food service vendor.
  • Perform data entry such as Meal Counts and assist with attendance reporting
  • Assist with answering the telephone and direct incoming calls in a professional and efficient manner; relay accurate and complete messages to employees given by callers.
  • Perform general and clerical duties to include but not limited to: photocopying, faxing, maintaining files, filing, etc.
  • Input data, collect, or file student and/or employee information
  • Order, maintain, and distribute office supplies, as needed.
  • Sort and distribute internal mail; arrange for postal drop-off/pick-up of outgoing mail,
  • Assist in preparing facilities for the upcoming school year
  • Support student health services and administer basic first aid as needed.
  • Other duties as assigned.

QUALIFICATIONS

  • You are fluent in Spanish (written and oral) and have at least two years of experience in an operations, coordinator and/or administrative role.
  • You have practiced habits of organization and project management
  • You can juggle multiple priorities and take pride in consistently meeting deadlines.
  • You are a natural problem solver, fixer and finder of resources; when the going gets tough, you are calm under pressure and show excellent judgment.
  • You get joy out of building efficient, user-friendly and results-oriented work flows and processes.
  • You have the ability to motivate peers and colleagues to get things done - with or without the leadership title.
  • You are extremely self-aware and self motivated, and have a strong desire to learn.
  • You are comfortable in ambiguity and environments that change rapidly.
  • You want to work with and learn from all The Primary School team members, from early childhood education to parent coaching to community engagement.
  • You believe in the mission of The Primary School and that all children and families are capable of extraordinary things.
  • Comfortable using a computer; databases, spreadsheets, and word processing software.

A Plus If

  • You have experience supporting children and families managing the effects of trauma
  • You have ties to the Hayward community

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Role

Operations

Experience Level

Mid Level

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