Executive Assistant to Co-founder

New Classrooms - New York - Full time

About the Role

New Classrooms is seeking a versatile executive assistant with superior communication and organization skills to provide administrative and executive support to the Co-founder of New Classrooms. The Executive Assistant will manage all aspects related to the co-founder’s calendar, travel, external communications and provide support on any other special projects as required.

Strong candidates for this role love working in an executive assistant capacity and will want to work in a fast paced, entrepreneurial environment. This is a great opportunity for someone with an interest in learning more about the inner workings of an innovative non­profit organization and for someone who likes to be a critical behind-the-scenes resource.

About you

  • You can keep up and roll with any ambiguous situation, making on-the-spot decisions without sacrificing attention to detail or quality
  • You are a master juggler of multiple priorities and can deftly switch between types of work while staying organized across workstreams
  • You can follow complex conversations and sort out the important bits, translating those into the most optimal action items/next steps/communications
  • You are a driver of action: you have just the right level of assertiveness and can respectfully push back on internal and external stakeholders as required to keep things moving along
  • The people you’ve supported would say that you consistently go above and beyond to optimize their time and support their work
  • You are a glass half full type of person who can maintain optimism in the face of challenges
  • You are not easily flustered, taking pressure in stride
  • You are flexible, willing and able to continuously adjust to the ever changing needs and priorities of a dynamic organization and leader
  • You have a great sense of humor
  • You are passionate about our mission

What we’re looking for

  • Bachelor’s Degree required
  • 3-5 years experience of heavy calendaring as an executive assistant supporting a senior leader (or multiple senior leaders) in a fast paced environment
  • Ability to problem solve and prioritize, especially when dealing with conflicting priorities
  • Commitment to/interest in Executive Assistant career path
  • Superior organizational skills and attention to detail
  • Strong writing and communication skills with experience creating or adapting presentations and reports in Google Slides and Powerpoint, Google Sheets, and Excel
  • Experience using Google suite for calendar and document management
  • Flexibility to respond to time sensitive requests off hours as required

What You’ll Do

  • Optimize the Co-Founder’s calendar making sure the most time sensitive priorities and meetings are scheduled and rescheduled on a real time basis
  • Proactively consider and organize important deadlines, meetings, and necessary follow up and create systems/processes to optimize this activity as needed
  • Interface with external and internal stakeholders to optimize time and communications
  • Execute travel coordination and expense report management, timesheet completion, and other administrative responsibilities
  • Arrange and support external and internal meetings/events as required (including all logistics: catering, communications, etc.)
  • Create and adapt presentations and reports and draft communications as required
  • Support special project and personal needs as required

Application Information

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

Work Authorization

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

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Experience Level

Mid Level

New Classrooms

New Classrooms is a nonprofit organization that leverages classroom design, teacher talent, and technology to enable personalized learning for thousands of students in our 39 partner schools in 11 states across the country.

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