Events Project Coordinator

ISTE - Portland, Oregon - Full time

EVENTS PROJECT COORDINATOR

Welcome to the International Society for Technology in Education (ISTE®), home to a passionate community of global educators who believe in the power of technology to transform teaching and learning, accelerate innovation and solve tough problems in education. ISTE is looking for an Events Projects Coordinator with experience in managing the logistics for a variety of onsite event(s), as well as serving as a project manager for attendee experience for focused projects across all of the organization’s events.

Job Purpose

The Events Project Coordinator is responsible for supporting the logistics for a variety of onsite event(s), as well as assisting with focused projects across all of the organization’s events. This position will also help coordinate key event efforts including, but not limited to, logistical support for keynote production for the annual conference, coordination of the Digital Leadership Summit within the annual conference, supporting key elements of ISTE’s focused-events, and assisting with various activities at all events by supporting cross-departmental goals and objectives.

This position also provides additional support to the Events Team including researching new event features, report processing, and other projects as needed.

Essential Functions

  • Works closely with the Director of Events Production & Guest Services to coordinate keynote/general-session specific features, including but not limited to production, researching speakers and entertainment, vetting, assisting with contracts and scheduling, sharing new event ideas and other improvements to the annual conference.
  • Event coordinator for the Digital Leadership Summit within the annual conference; balancing all facets of logistics for the event including, but not limited to all tasks necessary to planning, working closely with the ISTE programming team, development and execution on time and within budget. Acts as a point of contact for all business related to assigned events and coordinates stakeholder efforts as needed. Primary functions include:
  • Planning logistics, production, decor and digital efforts in collaboration with team project managers and contractors for these functional areas
  • Onsite event logistics at all Digital Leadership Summit events
  • Vendor relations (F&B and AV)
  • Marketing coordination (working with ISTE marketing department and University of Oregon Conference Services)
  • New initiatives and special efforts project coordinator—serves as project coordinator for project pilots and other special efforts that support division goals and objectives as assigned.
  • Supports the focused-events (annual Creative Constructor Lab and annual Digital Leadership Summit) through specific project management including housing, speaker management/communication and other duties.
  • Supports Events Team with assisting in data collection from event databases, reports, evaluations, surveys, collecting feedback and demonstrates findings through informational graphics and slides to various ISTE departments and stakeholders
  • Supports events team with focused-events initiatives. Provides support to the events team by coordinating and maintaining various project timelines.
  • Annual conference support—participates as a member of the onsite conference team-typically, 10–12 days out of the regular office at the end of June in a high-stress performance-driven environment.
  • Works directly with ISTE contractors to improve the various report-related features they provide the conference team.
  • Works with the Digital Leadership Summit team to ensure the success of the event

Other Duties and Responsibilities

  • Communicates in a professional, respectful and courteous manner with all employees, the Board of Directors, customers and others with whom we may work. Contributes to a successful work group through positive interactions, active listening, meaningful collaborations, and the constructive exchange of ideas designed to meet or exceed the organization’s strategic goals.
  • Completes special projects and other duties as assigned to meet team, department and organizational goals while actively demonstrating accountability and responsibility for achieving desired outcomes and measurable results.

Supervisory Responsibilities

None

RequirementsMinimum Qualification Guidelines

  • 4-year college degree plus two or more years of project management or event coordination experience.
  • Bachelor’s degree in communications, management, business, marketing, or related field.
  • Minimum two (2) years of event planning experience leading event design from concept to execution.
  • An equivalent combination of education and experience may also be acceptable.
  • Also desirable: experience in the education industry and/or with planning events for nonprofit associations.

Skill Requirements

  • Intellectually curious, tech-savvy innovator and self-motivated learner and adopter of new tools and methodologies.
  • Resourceful and effective problem solver.
  • Critical thinker with ability to make sound decisions and solve problems after considering various courses of action.
  • Excellent written and oral communication as well as presentation skills.
  • Passionate contributor and collaborator.
  • Exceptionally detailed project manager.
  • Strong interpersonal and relationship building skills.
  • Ability to thrive in high pressure situations.
  • Comfortable working in an evolving/changing environment, both independently and as part of a team.
  • High level of proficiency in current office practices and technologies/applications.
  • Ability to independently prioritize workload according to the time-sensitivity of tasks assigned.
  • Ability to solve problems creatively, make independent decisions and to know when seeking management approval is appropriate.
  • Ability to represent the conference and organization professionally inside and outside of the office; strong written and oral communication skills.
  • Strong project management, planning and organizing skills.
  • Experience with various graphic and presentation tools a plus (Powerpoint, InDesign, etc.).

SELECTION PROCESS

FLSA: Non-Exempt. Salary: Commensurate with experience

We only accept applications that follow the electronic process. No phone calls please. This position is subject to background screening. Qualified applicants should submit a cover letter and resume for consideration.

ISTE offers generous benefits plan, and paid vacation leave, as well as other types of leave. ISTE benefits include a generous health, dental, and vision plan, employer base salary contribution to 403(b) plan; paid short and long term disability plan and employer-paid term life insurance.

At ISTE, our commitment to equal employment opportunity and affirmative action seeks to ensure a work environment free of discrimination and harassment. We respect and value work force diversity among all employees and all those with whom we do business.

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Role

Marketing

Experience Level

Mid Level

ISTE

The International Society for Technology in Education (ISTE) is home to a passionate community of global educators who believe in the power of technology to transform teaching and learning, accelerate innovation and solve tough problems in education.

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