Director of School Operations

KIPP Bay Area Schools - Stockton, California - Full time

Position Summary

In the Director of School Operations (DSO), KIPP is seeking an experienced people and project manager to lead strategic operational priorities, manage day-to-day school operations, drive efficiencies and systematization, and partner with our instructional leaders to ensure procedures at our school maximize time students spend learning.

The Director of School Operations is instrumental in building and sustaining a thriving school that lasts. At KIPP Bay Area, DSOs are the strategic business and operational directors of our schools, whose job is to drive exemplary operational results as a key member of the school’s leadership team. KIPP’s DSOs are passionate about working with kids, parents and staff, know the importance of excellent education and believe all students deserve the opportunity to attend an excellent school.

The DSO role reports to the School Leader and is coached and supported by the Operations team at the Regional Support Office (RSO), which supports all KIPP schools in the Bay Area.

Preferred QualificationsExperience:

  • Deep integrity and commitment to KIPP Bay Area Public Schools’ mission and values required
  • 2+ years of experience in project or program management, operations human resources or accounting - with clear experience driving stakeholder engagement - required
  • 1+ year of direct people management and team development experience required
  • 1+ year of experience in K-12 education or youth development preferred

Education:

  • Bachelor’s Degree in Policy, Business, or related field and 4+ years of work experience or 6+ years’ work experience required

Knowledge/skills required:

  • Highly self-aware and reflective, with a commitment to feedback and growth
  • Ability to self-direct, prioritize and multi-task among competing goals
  • Demonstrated experience working and solving problems in a fast-paced, entrepreneurial environment
  • Demonstrated ability to work well with others, build relationships across teams, and influence even in the absence of formal authority
  • Success leading change initiatives in a complex environment with multiple stakeholders
  • Excellent written and verbal communication skills
  • Proficiency in one or more of the languages spoken by the communities we serve (Spanish, Mandarin, Vietnamese), required/preferred
  • Proficiency in Microsoft Suite or Google Suite required

Essential Functions and Responsibilities

Model school operations leadership and supervise and support school operations team

  • Support the School Leader’s vision and take an active role in mobilizing school staff to achieve the collective goals of the school.
  • Define a clear, compelling vision of school operations excellence that supports the overall vision of the school
  • Hire, develop, coach and retain exceptional school operations team members and model strong staff culture for others
  • Lead planning and goal setting for the school operations team; design thoughtful, engaging, and actionable professional development opportunities for operations team members; build direct reports’ knowledge of key content areas, and hold the team accountable for the implementation of new practices
  • Model operational leadership in the school by building relationships, training staff and cultivating a mindset where operations are viewed as an integral part of a successful school that lasts
  • As a key member of the school’s leadership team, provide input on the strategic direction, ensure operational needs are represented in schoolwide planning and partner with the school leader to build a safe, joyful, efficient learning environment

Lead student recruitment, enrollment and attendance processes, and improvement

  • Partner with School Leader and regional Finance and Operations teams to thoughtfully vet and approve targets that facilitate full enrollment and maximize public funding
  • Manage student recruitment and enrollment process from start to finish, including marketing, canvassing, and community engagement; collecting applications and interest forms; ensuring ongoing communication with accepted and waitlisted families; managing the waitlist strategically, and developing and implementing summer retention activities to ensure all enrolled students attend on the first day of school.
  • Support school operations team members in scheduling, organizing and hosting on-campus and off-campus school events, including community events, orientation sessions and other engagement opportunities for new families
  • In partnership with Regional Operations, drive student attendance goals and reduce truancy and chronic absenteeism by ensuring staff and families follow attendance procedures, managing attendance accounting, and reporting, and supporting the school’s process for addressing truancy and ensuring every student is in school to learn and grow

Manage and oversee day-to-day school operations

  • Design, manage and optimize school-wide policies, systems, and procedures
  • Lead school operations team in successfully managing the school’s main office, answering questions from parents, students, and visitors and implementing and managing communication systems (e.g. newsletters, mailings, flyers)
  • Lead implementation of regional policies and procedures related to operations, safety and risk management, technology, and data management
  • Partner with regional Human Resources team to ensure compliant human resource practices, including implementation of regional staff handbook policies, timecard management, leaves, workers compensation claim reporting, uniform complaints, Title IX and other required systems that support the wellbeing of the school staff
  • Oversee all aspects of school facilities maintenance and janitorial; nutrition services and foodservice operations; and inventory and procurement of supplies and materials - including partnering with Regional Operations, HR and Accounting to ensure the school operates a fully compliant contracting and purchasing program.
  • Support School Leader in writing and disseminating all strategic communication to school staff members (including weekly newsletters, debriefs, and internal instant messaging tools)
  • Complete other duties as assigned by the School Leader or Regional Operations

Manage X million dollar school operating budget

  • Partner with School Leader to define budgetary priorities each school year
  • Partner with Accounting team to ensure school ops staff manage cash receipts, make deposits and oversee schoolwide purchasing in alignment with budgetary priorities
  • Create systems for holding other staff, such as grade level and department leads and club and class advisors, accountable for budget management
  • Partner with regional Finance team to forecast year over year spending needs and corresponding schoolwide revenue and expense targets

Physical, Mental and Environmental Demands

Physical:

Sitting, walking, reaching, bending, use of both legs; use of both hands, wrist/arm motion, grasping/holding, use of all fingers; lift, carry/push objects 1-20 lbs.; use of both eyes, color vision, near-vision; a sense of smell, normal hearing, distinguish sounds in transmission, speaking.

Mental: 

The stress of deadlines and normal work standards, ability to analyze problems and general alternatives, work with interruptions, concentrate for long periods of time, read, calculate, perform routine math problems, memorize and recall objects and people.

Environmental:

Office environment subject to constant interruptions and distractions. Occasional classroom/school environment and travel.

ClassificationFull-time, exempt position

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Role

K12 School Operations

Experience Level

Mid Level

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