Data and Student Information Associate

Caliber Public Schools - Pinole, California - Full time


Student Information System

  • Oversee student information system (SIS).
  • Train and support school operations staff on use of SIS.
  • Manage SIS school setup procedures, including scheduling, user account creation, etc.
  • Document the practices, protocols, and systems developed for the SIS in order to ensure consistent and accurate practices going forward.
  • Keep abreast of new SIS developments and roll out new features as appropriate.
  • Establish the processes and systems needed to ensure the accurate, consistent treatment of grades and report cards.
  • Work with schools in managing the rollout of report cards at the end of each term.
  • Train school leaders, teachers, office managers, and other school staff to efficiently use the SIS and gradebook.
  • Support with ongoing SIS system data imports (file imports)

State Reporting through CALPADS

  • Create CALPADS reports
  • Coordinate with internal stakeholders to collect and review CALPADS data prior to submission
  • Create and maintain reports and dashboards to track data compliance (CALPADS).
  • Maintain awareness of state updates to reporting requirements
  • Continuously review and validate data for accuracy and completion to ensure that processes are efficient and meet analysis requirements.

Support school with assessments

  • Coordinate, communicate, and monitor assessment set-up and execution across multiple schools (NWEA MAP, SBAC, CAST, etc.).
  • Monitor assessments for completion and compliance, resolving issues in collaboration with other SSO members.

Data Quality and Validation

  • Perform data quality control processes and resolve data quality issues in partnership with colleagues
  • Run audit processes and to ensure 100% accuracy of all student information and attendance data.

School Data Support & Stakeholder Management

  • Manage Family and Student survey set-up and administration process.
  • Provide training and support for data collection, maintenance, and access to school site office staff and data entry staff across departments.
  • Ensures all school site attendance reviews are completed by data and attendance teams
  • Audits and submits all district and state attendance reports (i.e classification, statistical, PENSEC, P1, P2, etc)
  • Run monthly meal participation reports and submit claims for reimbursement.
  • Communicate with vendors as needed
  • Responds to internal requests for data in a timely way, providing data in an actionable form to stakeholders



  • 2 or more years of teaching or other relevant K-12 experience, preferably in a high performing school driving excellent student outcomes
  • 2 or more years experience managing data systems, building data reports, validating and cleaning data, and supporting others with data analysis or data use.
  • Experience working with Black, Brown and other POC student populations.
  • Experience with CALPADs and PowerSchool


  • Bachelor’s Degree

COMPENSATION: The starting salary range for this position is $66,000. 

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Data Analysis

Experience Level

Mid Level

Caliber Public Schools

Caliber’s Mission is to achieve educational equity by shifting the experiences, expectations and outcomes for students in historically underserved communities.
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