Data and Student Information Associate

Caliber Public Schools - Richmond, California - Full time

Position Summary:

We are looking for a compassionate and exceptional Data and Student Information Associate to join the SSO team! You will collaborate with leaders to understand and make decisions based on their data, and create thought partnerships for teachers and staff as they use data to drive student success. You will support in creating data reports and dashboards that help our schools and teams understand their data better. You’ll assist in developing systems for data reporting and collection, manage existing databases and ensure data accuracy and quality. We seek individuals passionate about Caliber’s mission, vision and core pillars: Heart, Smart, Think, and Act.

What We Look For

We look for the following values & attributes in our team members:

  • Agents of change – you look to reimagine and disrupt the traditional teaching environment
  • Flexible and adaptable – you thrive in a dynamic, ever-changing setting
  • Strategic Thinker – you are motivated by constant review and evaluation of student progress
  • Highly collaborative – you work best being interdependent with your colleagues and making decisions collectively as a team
  • Personal Growth Enthusiast – you are self-aware, reflective and seek out ongoing feedback and coaching to continue to improve your craft
  • Strong Commitment – you are resilient in the face of challenge, you are proactive and take initiative to seek out solutions


Student Information System

  • Oversee student information system (SIS).
  • Train and support school operations staff on use of SIS.
  • Manage SIS school setup procedures, including scheduling, user account creation, etc.
  • Document the practices, protocols, and systems developed for the SIS in order to ensure consistent and accurate practices going forward.
  • Keep abreast of new SIS developments and roll out new features as appropriate.
  • Establish the processes and systems needed to ensure the accurate, consistent treatment of grades and report cards.
  • Work with schools in managing the rollout of report cards at the end of each term.
  • Train school leaders, teachers, office managers, and other school staff to efficiently use the SIS and gradebook.

Support school with assessments

  • Coordinate, communicate, and monitor assessment set-up and execution across multiple schools (NWEA MAP, SBAC, CAST, etc.).
  • Monitor assessments for completion and compliance, resolving issues in collaboration with other SSO members.

Support schools with rostering educational software programs

  • Support schools with setup, rostering, and rollout of key educational software programs (Zearn, Lexia, etc.)
  • Monitor usage of key educational software programs.
  • Administer Clever portal and maintain sharing rules.

Other Responsibilities

  • Manage Family and Student survey set-up and administration process.
  • Run audit processes and to ensure 100% accuracy of all student information and attendance data.
  • Create and maintain reports and dashboards to track data compliance (CALPADS).
  • Run monthly meal participation reports and submit claims for reimbursement.

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K12 School Operations

Experience Level

Mid Level

Caliber Public Schools

Reimagine education with us.

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