Contracts Coordinator (Raleigh, NC)

IXL Learning - Raleigh, North Carolina - Full time

IXL Learning, a leading edtech company with products used by 12 million students worldwide, is seeking a Contracts Coordinator to join our growing Sales organization. In this role, you will communicate with the IXL proposal team and procurement departments in public school districts across the US to catalog IXL’s vendor approval status and review solicitation documents. You’ll also work with multiple internal departments to share your findings and gather required information to submit to districts where IXL is not yet approved.

This is a full-time, hourly position reporting to the Contracts Department in our Raleigh, NC office.

WHAT YOU’LL BE DOING

  • Administration, review, and negotiation of solicitation document terms and conditions for IXL, ABCya, Quia Web, Vocabulary.com, Multiplication.com, and Education.com, under supervision of Senior Contracts Administrator
  • Assist with administration, review, and negotiation of other legal documents and customer agreements, including but not limited to, Master Agreements and related sub-documents, Data Privacy Agreements, Data Sharing Agreements, Consulting Agreements, General Data Protection Regulation (GDPR), Non-Disclosure Agreements (NDA), Terms and Conditions of Sale agreements, Terms of Service Agreements, and Privacy Policy documents, for IXL, ABCya, Quia Web, Vocabulary.com, Multiplication.com, and Education.com, under supervision of Senior Contracts Administrator
  • Catalog IXL’s vendor status within US public school districts by contacting individual districts and verifying whether or not IXL is an approved vendor
  • Field requests from sales teams for approval status within specific priority districts
  • Organize approval requirements for each district where IXL is not approved and coordinate with appropriate teams, including Legal, Proposals, and Technical Support, to ensure that approval requirements are met. Once all requirements are met, submit necessary forms to district
  • Track completion of individual district approval requirements and notify stakeholders upon award of approval
  • Own process documentation and provide transparency across customer facing teams
  • Other tasks as assigned, including assisting with tracking and responding to legal notices and litigation related tasks

WHAT WE’RE LOOKING FOR

  • BA/BS and 1-2 years of experience in customer service and/or administrative work
  • Excellent verbal and written communicator who can work well with a wide range of people and negotiate effectively with clients
  • Motivated self-starter who is highly organized, detail-oriented, and has a strong track record of supporting process improvements
  • Self-starter with the ability to plan and build timelines, prioritize tasks, and act resourcefully to resolve problems
  • Quick learner who demonstrates initiative and can work well both within a team and independently
  • Ability to adapt to, and provide solutions to, the changing needs of the sales organization
  • An interest in education and education technology
  • Ability to properly handle materials that are highly sensitive and confidential
  • General knowledge of legal terminology and procedures
  • Ability to establish and maintain effective working relations with others
  • Expert knowledge of administrative and clerical procedures and systems such as word processing systems, records management systems, file organization and maintenance, preparation of standard forms and other typical office procedures and terminology
  • Experience with Salesforce a plus

ABOUT IXL LEARNING

IXL Learning is a leading educational technology company on a big mission: creating innovative learning experiences that help all learners reach their full potential. IXL's comprehensive curriculum and insightful analytics help more than 500,000 teachers deliver personalized instruction, and empower over 12 million students to achieve new learning milestones every day.

At IXL, we’re passionate about our mission of creating the best educational technology that improves learning for all students. We bring that same passion to creating a workplace that values diversity on the basis that all of us bring a unique perspective and experience that advances IXL’s mission.

We value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an Equal Opportunity Employer.

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Role

Sales

Experience Level

Mid Level

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