Associate Proposals Specialist (San Mateo, CA)

IXL Learning - San Mateo, California - Full time

IXL Learning, a leading edtech company with products used by 14 million students worldwide, is looking for an Associate Proposals Specialist to support IXL’s RFP and proposals strategy. In this role, you will partner with our sales and marketing teams to develop winning proposals and bids that effectively communicate IXL’s product value and foster strong district partnerships.

The ideal candidate is organized, detail-oriented, proactive, and passionate about IXL’s mission to impact education.

This is a full-time, hourly position with a hybrid work schedule in our San Mateo, CA office.


  • Request and screen bidding opportunities daily
  • Oversee ordering supplies and printing, copying, shipping, and tracking proposals
  • Complete vendor registration forms and paperwork for proposals, support document formatting, and work with internal teams to collect necessary information
  • Collaborate with IXL sales, contracts, marketing, HR, finance, and other teams to gather information and language needed for responses
  • Track bid and proposals awards, follow up with district purchasing departments, request evaluations, submit open records requests, synthesize win/loss data, and archive submitted proposals
  • Conduct grants and funding research for proposals and sales teams


  • BA/BS and 1-3 years experience in a related field
  • Strong written and oral communication skills
  • Ability to prioritize tasks and work efficiently
  • Exceptionally organized and detail-oriented
  • Quick learner who demonstrates initiative
  • Energetic, mature, positive person who works well independently and with a team
  • Experience with Google Applications, Microsoft Office Suite, and Adobe required
  • Experience with SchoolWatch and RFPs desired
  • Experience in K-12 education a plus

Our pay ranges are determined by role, level, and location. The base hourly rate for this full-time position is $24 - $32 per hour + benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire pay ranges for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific pay range for your preferred location during the hiring process.

At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an Equal Opportunity Employer.


IXL Learning is a leading educational technology company on a big mission: creating innovative learning experiences that help all learners reach their full potential. IXL's comprehensive curriculum and insightful analytics help more than 900,000 teachers deliver personalized instruction, and empower over 14 million students to achieve new learning milestones every day.

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Experience Level

Mid Level

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