Administrative Assistant - Marketing

IXL Learning - San Mateo, CA - Full time

IXL Learning, a leading edtech company with products used by 7 million students worldwide, is looking for a full-time Administrative Assistant to support IXL’s RFP and proposals strategy. In this role, you will partner with our sales and marketing teams to develop winning proposals and bids that effectively communicate IXL’s product value and foster strong district partnerships.

The ideal candidate is organized, detail-oriented, proactive, and passionate about IXL’s mission to impact education.

This is a full-time, hourly position in our San Mateo office.

What You'll Be Doing

  • Screen bidding opportunities daily
  • Oversee ordering supplies and printing, copying, shipping, and tracking proposals
  • Complete vendor registration forms and paperwork for proposals, including working with internal teams to collect necessary information
  • Collaborate with IXL sales, marketing, product, and curriculum teams to select bidding opportunities and gather information and language needed for responses
  • Track proposals awards, follow up with district purchasing departments, synthesize win/loss data, and archive submitted proposals
  • Conduct grants and funding research for proposals and sales teams

What We're Looking For

  • BA/BS and 1-3 years experience in a related field
  • Strong written and oral communication skills
  • Ability to prioritize tasks and work efficiently
  • Exceptionally organized and detail-oriented
  • Quick learner who demonstrates initiative
  • Energetic, mature, positive person who works well independently and with a team
  • Experience with Google Applications, Microsoft Office Suite, and Adobe required
  • Experience with SchoolWatch and RFPs desired
  • Experience in K-12 education a plus

About IXL

IXL Learning is a leading educational technology company on a big mission: delivering an immersive learning experience to all students, in all grades and subjects, in schools and homes worldwide. With 1 in 8 U.S. students already learning on IXL (answering over 50 million questions every day!), IXL inspires educators and learners around the world and is changing how students feel about learning and about themselves.

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Experience Level

Entry Level

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