Administrative Coordinator (Part-Time)

SchoolSmartKC - Kansas City, Missouri - Part time


SchoolSmartKC (SSKC) is a charitable, non-profit organization that seeks to support significant improvements in the performance of schools in the Kansas City Public School system. With substantial funding from key investors including the Ewing Marion Kauffman Foundation, the Hall Family Foundation and the Walton Family Foundation, SSKC aims to close the performance gap between students in our local District and Charter schools and their higher performing peers across the state of Missouri and the nation. Our efforts are designed to build common purpose within our local community, including parents and families, district and charter schools, resource providers and others to ensure young people reach their incredible potential. Working together, we seek a school system that in ten years will have more than double the current percentage schools showing performance on par with the state on key educational measures.


SchoolSmartKC seeks to hire a Part-time Administrative Coordinator to support our work. We also have expressed interest from other educational organizations working in Kansas City that could use administrative support and might separately contract with the Coordinator for similar support alongside of SchoolSmart’s engagement of the individual.

Roles/Responsibilities include, but are not limited to:

  • Receptionist
  • Calendar management
  • Meeting management and conference room scheduling
  • Creating and/or editing MSOffice documents
  • Budget/expense tracking
  • Monitor client requests
  • Office support
  • ®volunteer and project management
  • ®Assistance with travel arrangements
  • ®Assistance with event prep and set-up
  • ®Assistance developing an electronic file system
  • ®Receiving mail/packages
  • ®Performing errands as necessary
  • ®Other duties as assigned


Education: Bachelor’s degree preferred. Other degrees and/or relevant experience will be considered.

  • Work Experience: At least 3 years relevant experience in administrative or other related roles. Candidates should possess core foundational beliefs about the importance of supporting students and the educational institutions that support them, as well as strong interpersonal, organization, writing and communication skills.

Travel: Requires some local travel around Kansas City in the execution of job responsibilities.


Qualified candidates for this position must be highly motivated, detail-oriented and able to work well in a highly collaborative, team-oriented, environment. He/she must exhibit a keen sense of responsibility and enjoy working with multiple demands, shifting priorities and constant change. A successful candidate will also the following skills and attributes:


  • Professional
  • Outgoing and personable
  • Detail oriented
  • Forward thinking
  • Proactive/Anticipates needs
  • Maintenance of Confidentiality


  • MS Office – Word, Excel, PowerPoint
  • MS Outlook
  • SharePoint
  • Greeting and serving people
  • Meeting and calendar management
  • Valid driver’s license and insurance
  • A high level of ethics with a strong sense of integrity and committed to the values of the organization and maintenance of confidentiality.
  • An ability to maintain a calm and competent demeanor in uncomfortable or difficult situations.

All the statements in this position description are intended to describe the general nature of the work being performed, and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. This document describes the position currently available. The organization reserves the right to modify job duties or job descriptions at any time.


Competitive compensation corresponding to the experience level, credentials, and personal characteristics of the candidate.


SchoolSmartKC firmly supports the principle and philosophy of equal opportunity for all individuals, regardless of age, race, gender, creed, national origin, disability, veteran status or any other protected category pursuant to applicable federal, state or local law.

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Experience Level

Mid Level


SchoolSmartKC (SSKC) is a charitable, non-profit organization that seeks to support significant improvements in the performance of schools in the Kansas City Public School system. 

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