Administrative Assistant (San Mateo, CA)

IXL Learning - San Mateo, California - Full time

IXL Learning, a leading edtech company with products used by over 12 million students worldwide, is looking for an Administrative Assistant to support our VP of Product and VP of Engineering. The ideal candidate will be experienced in handling a wide range of administrative support tasks and will be able to work independently in a fast-paced environment. A quick learner who is well-organized and highly detail-oriented will help drive success through supporting the day-to-day of our leadership team. Must be adaptable, a skilled communicator and enjoy problem-solving new challenges.


  • Build in-depth knowledge of company operations, policies, and procedures
  • Coordinate daily calendars including scheduling appointments and meetings
  • Help manage and book travel arrangements
  • Compose and prepare confidential correspondence, reports, and other documents
  • Maintain confidential and specialized files and records
  • Plan and manage logistics for on-site workshops, annual meetings and other events
  • Compile and file expense reports
  • Support the on-boarding of new hires, including coordinating with HR to fill out setup forms and create training schedules
  • Coordinate and take the lead on special projects
  • Other administrative duties as needed


  • Bachelor’s degree
  • Experience as an administrative, office or personal assistant
  • Exceptional organizational skills, commitment to accuracy, detail, and follow-up
  • Experience in Google Suite to create and edit a variety of presentations, forms, documents, and correspondence
  • Ability to proactively anticipate the needs of our executives
  • Strong written and oral communication skills
  • Ability to collaborate and build relationships with fellow IXLers
  • Self-starter with strong problem-solving skills
  • Thrives in a fast-paced environment
  • Ability to multitask and prioritize multiple tasks and projects
  • High level of discretion and sound judgement
  • Valid driver's license and a safe driving record


IXL Learning is a leading educational technology company on a big mission: creating innovative learning experiences that help all learners reach their full potential. IXL's comprehensive curriculum and insightful analytics help more than 500,000 teachers deliver personalized instruction, and empower over 12 million students to achieve new learning milestones every day.

At IXL, we’re passionate about our mission of creating the best educational technology that improves learning for all students. We bring that same passion to creating a workplace that values diversity on the basis that all of us bring a unique perspective and experience that advances IXL’s mission.

We value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an Equal Opportunity Employer.

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Experience Level

Mid Level

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