Administrative Assistant (San Mateo, CA)

IXL Learning - San Mateo, California - Full time

IXL Learning, a leading edtech company with products used by over 13 million students worldwide, is looking for an Administrative Assistant to support the executives on our development team. The ideal candidate will be experienced in handling a wide range of administrative support tasks and will be able to work independently in a fast-paced environment. You are a quick learner who is well-organized and highly detail-oriented who will help drive success by supporting the day-to-day of our leadership team. You are also adaptable, a skilled communicator and enjoy problem-solving new challenges.

This is a full time position in our San Mateo, CA office.


  • Build in-depth knowledge of company operations, policies, and procedures
  • Coordinate daily calendars including scheduling appointments and meetings
  • Help manage and book travel arrangements
  • Compose, prepare and maintain confidential correspondence, reports, and other documents
  • Plan and manage logistics for on-site workshops, annual meetings, and other events
  • Compile and file expense reports
  • Support the on-boarding of new hires, including coordinating with HR to fill out setup forms and create training schedules
  • Coordinate and take the lead on special projects
  • Provide support to broader administrative and operations teams as requested


  • Bachelor’s degree
  • Experience as an administrative or office assistant
  • Exceptional organizational skills, commitment to accuracy, detail, and follow-up
  • Experience in Google Suite to create and edit a variety of presentations, forms, documents, and correspondence
  • Ability to proactively anticipate the needs of our executives
  • Strong written and oral communication skills
  • Ability to collaborate and build relationships with other IXLers
  • Self-starter with strong problem-solving skills who thrives in a fast-paced environment
  • Ability to prioritize multiple tasks and projects
  • High level of discretion and sound judgement
  • Valid driver's license and a safe driving record

At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an Equal Opportunity Employer.


IXL Learning is a leading educational technology company on a big mission: creating innovative learning experiences that help all learners reach their full potential. IXL's comprehensive curriculum and insightful analytics help more than 850,000 teachers deliver personalized instruction, and empower over 13 million students to achieve new learning milestones every day.

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Hr / Recruiting

Experience Level

Mid Level

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