Administrative and Talent Coordinator

Caliber Public Schools - Richmond, California - Full time

About Caliber Schools

Our mission at Caliber Schools is to shift the experiences, expectations, and outcomes for students in historically underserved communities. We provide students with a challenging and engaging personalized education that equips them with the knowledge and skills needed to succeed in competitive colleges, careers, and communities. Caliber graduates will be academically college ready; have emotional intelligence or ‘EQ’; be critical thinkers, and have the skills and desire to be changemakers in their communities and the world.

Caliber’s four graduate pillars--Heart, Smart, Think, Act--guide our work. Caliber teaches computer science as a core academic subject K-8th grade to directly challenge the inequitable presence of women and underrepresented minorities in the computer science industry. We are a community-based organization and celebrate the diversity of the communities we serve. Our parents are active partners; frequently engaging through school events, restorative practices, and academic support.

We are looking for educators and leaders who want the opportunity to use their voice to build something new; to be a part of a team that's building something from the ground up. Our first school, Beta Academy in Richmond, CA, opened in 2014 and ChangeMakers Academy in Vallejo, CA opened in fall 2016. We plan to open additional schools in the future as we grow to nearly 4,000 seats K-12 in the Bay Area.


The Administration and Talent Coordinator is responsible for supporting the Caliber Public Schools SSO team as a whole and will spend approximately 50% of their time on administrative support and 50% of their time on talent-related tasks.


The Administrative and Talent Coordinator’s duties include:

Meeting planning & logistics

  • Coordinating regular on-site and off-site meetings such as Caliber Schools’ board and committee meetings, leadership team meetings, professional development sessions, funder visits, a weekly SSO team meeting, etc.
  • Scheduling, researching and securing locations, ordering food, setting up technology, coordinating print-outs and other materials, communicating with participants regarding meeting logistics, and taking notes at meetings.
  • Assisting team members with planning for larger, periodic events such as fundraisers, recruiting events, team off-sites, etc. This would entail similar responsibilities as above but on a larger scale.

SSO Support

  • Maintaining the SSO team calendar, including major events and team member out-of-office dates
  • Managing document translations of items that are published in English & Spanish
  • Assisting with travel bookings for SSO staff
  • Managing supply orders for the office
  • Routine printing, copying, filing
  • Collecting and distributing mail
  • Managing Parent Communication with school families via SchoolMint
  • Managing Credit Card Reports for CEO and CSO
  • Assisting with all Staff and Internal Team newsletter creation and distribution.
  • One-off seasonal support for various groups within the SSO team such as:
    • Assisting the data team on the production of student PLPs (Caliber’s version of report cards)
    • Assisting the Operations Team with data entry, research, or reporting.
    • Assisting the HR team with bulk onboardings during the new school year

Talent Work

  • Managing process for credentialing including; ensuring we’ve collected appropriate paperwork, submitting applications and updating credentialing trackers.
  • Identifying, signing up and attending career fairs
  • Participating in online sourcing to identify and connect with high potential candidates
  • Support all other recruitment efforts
  • Create or update job descriptions, job posts and application materials
  • Interview applicants as needed


  • 3-5 years of relevant administrative assistant or operations experience
  • Teaching experience is preferred


  • Demonstrated ability to effectively support a number of team members simultaneously
  • Ability to work with an ethnically and socioeconomically diverse team
  • Strong project and task prioritization skills required to ensure that projects are completed on time in a fast-paced and dynamic “start-up” working environment
  • Strong written and oral communication skills
  • Flexible and adaptable to shifting needs and work cycles throughout the school year
  • Conversational Spanish ability required, Spanish fluency required
  • Strong Google Apps (Docs, Sheets, Slides, etc.) and Microsoft Office (Word, Excel, Powerpoint) skills required
  • Experience with student data systems (e.g., Illuminate) a plus


  • Strong customer-service orientation and understanding of the support needs of a school environment
  • Deep commitment to Caliber Public Schools’ educational mission and strong desire to make a difference in a high-performing organization


Caliber staff…

  • are committed to a culture of feedback, development and continuous improvement.
  • validate and affirm the identities, strengths and passions of each person.
  • know that It is everyone’s collective responsibility to work in service of and alongside our school communities.
  • approach situations and people with empathy and kindness.


  • BA or BS degree preferred


This is a coordinator level role within Caliber’s central School Support Organization. Compensation will be commensurate with other similar roles and candidate qualifications and experience. Compensation will include health and welfare benefits, 401(k) retirement plan, flexible spending account (FSA), and paid time off.

Caliber Schools provides equal employment opportunities to all employees and applicants for employment without regard to race, ethnicity, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

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Hr / Recruiting

Experience Level

Mid Level

Caliber Public Schools

Caliber Public School's mission is to achieve educational equity by shifting the experiences, expectations and outcomes for students in historically underserved communities. Our strengths-based educational program validates, affirms, respects and supports.

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