Accounts Payable (AP) Specialist (San Mateo, CA)

IXL Learning - San Mateo, California - Full time

IXL Learning, a leading edtech company with products used by over 12 million students worldwide, is looking for a Accounts Payable (AP) Specialist to support IXL’s accounts payable function. The ideal candidate for this position will be exceedingly well-organized, flexible, can work with little to no supervision, and enjoys interaction with vendors and co-workers as well as external CPAs. The ability to work in a fast-paced environment, making critical decisions with high efficiency and accuracy, is crucial.


  • Manage and direct the full Accounts Payable cycle, including processing invoices with appropriate account coding and issuing approvals by applying GAAP accounting principles, discretion and professional judgment
  • Manage vendor information, including spending amounts, with precise and accurate information for filings with US General Services Administration (GSA)
  • Direct on-time weekly check or wire payments to vendors internationally
  • Review and reconcile invoice discrepancies for account adjustments
  • Prepare purchase orders as requested by department managers
  • Review and process Concur expense reports on a daily basis, ensuring that company policies are being followed
  • Review and process monthly corporate credit card expense reports
  • Prepare monthly prepaid amortization expenses report and work with CPA/bookkeeper regarding same
  • Maintain and update 1099 contractors files on a regular basis
  • Provide customer support by responding to billing inquiries via e-mail and phone
  • Assist in month end financial close and reporting by working with the VP Finance
  • Provide support for external audit requests by KPMG
  • Contribute to continuing process improvements for efficiency
  • Perform other related accounting duties as assigned by management


  • BA/BS degree
  • 2+ years of experience in AP functions
  • Experience with filings with US General Services Administration a plus
  • Ability to demonstrate discretion and independent judgment when making decisions
  • Experience with Microsoft Word and Excel
  • Experience with General Ledger a plus
  • Familiarity with NetSuite and Concur a plus
  • Able to multi-task, prioritize and work efficiently to meet multiple deadlines
  • Detail-oriented and exceptionally organized
  • Strong written and oral communication skills
  • Energetic, mature, positive person who thrives working independently
  • Ability to multi-task and work in a fast-paced environment with little supervision
  • Ability to maintain confidentiality with all aspects of employee and company information


IXL Learning is a leading educational technology company on a big mission: creating innovative learning experiences that help all learners reach their full potential. IXL's comprehensive curriculum and insightful analytics help more than 500,000 teachers deliver personalized instruction, and empower over 11 million students to achieve new learning milestones every day.

At IXL, we’re passionate about our mission of creating the best educational technology that improves learning for all students. We bring that same passion to creating a workplace that values diversity on the basis that all of us bring a unique perspective and experience that advances IXL’s mission.

We value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an Equal Opportunity Employer.

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Experience Level

Mid Level

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