Accounting and Finance Manager

Caliber Public Schools - Pinole, California - Full time


The Accounting / Finance Manager will be responsible for:

  • Supporting the day-to-day accounting needs of the organization in the following areas:
    • Maintaining of our Chart of Accounts consistent with that used by CA public schools
    • Entering all deposits into our accounting system (Sage Intacct) and applying the appropriate accounting objects and coding
    • Tracking revenues from public sources to ensure receipt of all funds due to the schools
    • Processing vendor invoices in conjunction with department expense authorizers (using our online expense approval software, and ensuring timely and accurate entry into our accounting software
    • Collecting and processing credit card activity on a monthly basis with company card owners
    • Entering payroll into our accounting software on a semi-monthly basis
    • Tracking and reconciling all cash accounts on a monthly basis
    • Reviewing general ledger activity on a monthly basis to identify coding discrepancies
    • Maintain fixed asset ledger and depreciation schedules
    • Maintaining consistent and accurate digital and physical files for all vendors, contractors, and funding sources
  • Preparing annual budgets and other financial analyses for School Leaders and budget owners
    • Support the School Leaders in developing annual budgets for approval by the Board
    • Monthly reporting of P&L and budget variances
    • Program cost allocations
  • Preparing periodic reports required by the state and other funders related to the financial health of the organization:
    • Quarterly expenditure reports for public grants
    • Triennial budget updates for government oversight
    • Periodic grant financial reports as required by private donors
  • Lead the year-end closing and audit processes
    • Track and close out end of year revenue and expense accruals to match the appropriate fiscal period
    • Prepare information requested by auditors
  • Prepare other ad-hoc financial and operational analyses on an as-needed basis



  • 2-5 years of relevant accounting &/or financial analysis experience
  • Prior experience working in a highly automated and data driven accounting environment


  • Understanding of core accounting concepts (revenue recognition, expense allocation, charts of accounts, accruals, etc.)
  • Familiarity with typical accounting workflows (account reconciliations, expense reporting, month end close, year end close, etc.)
  • Experience with Sage Intacct (or comparable other accounting software) required
  • Strong aptitude with MS Excel or Google Sheets required
  • System-level thinking to take our already highly automated processes and make them even more efficient
  • Strong customer-service orientation and understanding of the support needs of a school environment


  • BA or BS degree preferred

Salary: Competitive, based on experience and skill level. Includes health benefits and 401(k) participation.

Apply for this job

Apply for this job



Experience Level

Mid Level

Caliber Public Schools

Caliber’s Mission is to achieve educational equity by shifting the experiences, expectations and outcomes for students in historically underserved communities.
Share this job
Get our email newsletterSign me up
Keep up to date with our email newsletterSign me up