Accounting and Finance Manager

Caliber Public Schools - Pinole, California - Full time

Responsibilities

The Accounting / Finance Manager will be responsible for:

  • Supporting the day-to-day accounting needs of the organization in the following areas:
    • Maintaining of our Chart of Accounts consistent with that used by CA public schools
    • Entering all deposits into our accounting system (Sage Intacct) and applying the appropriate accounting objects and coding
    • Tracking revenues from public sources to ensure receipt of all funds due to the schools
    • Processing vendor invoices in conjunction with department expense authorizers (using our online expense approval software, Bill.com) and ensuring timely and accurate entry into our accounting software
    • Collecting and processing credit card activity on a monthly basis with company card owners
    • Entering payroll into our accounting software on a semi-monthly basis
    • Tracking and reconciling all cash accounts on a monthly basis
    • Reviewing general ledger activity on a monthly basis to identify coding discrepancies
    • Maintain fixed asset ledger and depreciation schedules
    • Maintaining consistent and accurate digital and physical files for all vendors, contractors, and funding sources
  • Preparing annual budgets and other financial analyses for School Leaders and budget owners
    • Support the School Leaders in developing annual budgets for approval by the Board
    • Monthly reporting of P&L and budget variances
    • Program cost allocations
  • Preparing periodic reports required by the state and other funders related to the financial health of the organization:
    • Quarterly expenditure reports for public grants
    • Triennial budget updates for government oversight
    • Periodic grant financial reports as required by private donors
  • Lead the year-end closing and audit processes
    • Track and close out end of year revenue and expense accruals to match the appropriate fiscal period
    • Prepare information requested by auditors
  • Prepare other ad-hoc financial and operational analyses on an as-needed basis

Qualifications

Experience:

  • 2-5 years of relevant accounting &/or financial analysis experience
  • Prior experience working in a highly automated and data driven accounting environment

Skills:

  • Understanding of core accounting concepts (revenue recognition, expense allocation, charts of accounts, accruals, etc.)
  • Familiarity with typical accounting workflows (account reconciliations, expense reporting, month end close, year end close, etc.)
  • Experience with Sage Intacct (or comparable other accounting software) required
  • Strong aptitude with MS Excel or Google Sheets required
  • System-level thinking to take our already highly automated processes and make them even more efficient
  • Strong customer-service orientation and understanding of the support needs of a school environment

Education:

  • BA or BS degree preferred

Salary: Competitive, based on experience and skill level. Includes health benefits and 401(k) participation.

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Role

Finance

Experience Level

Mid Level

Caliber Public Schools

Caliber’s Mission is to achieve educational equity by shifting the experiences, expectations and outcomes for students in historically underserved communities.
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